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Planning Board Minutes
Wednesday, March 10, 2010
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:33 P.M., prevailing time.
The chairman invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll call:
Eileen B. Miller – Chairman Present
Karen E. Giffin – Vice-chairperson Present
Jill Baxter Present
H. William Billingham Absent
Deborah Cohen Present
Amelia A. Messina Present
Christopher Roth Present
Dawn V. Sink Present
Steven R. Walsh Present
William Bugdon – Alt. #1 Absent
John A. Berry – Alt. #2 Absent
Also in attendance were:
Dominick P. Messina – Secretary
Stephen D. Moore, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Minutes of the previous meeting, Wednesday, January 13, 2010, were approved as written, on a motion by Karen E.
Giffin; seconded by Dawn V. Sink. Voice vote: All-in-favor.
Communications and Correspondence were read, and received for proper action on a motion by Amelia A. Messina; seconded by Jill Baxter. Voice vote: All-in-favor.
The Zoning Officer’s Report for the months of January, 2010, and February, 2010 were received on a motion by Jill Baxter; seconded by Dawn V. Sink. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – None.
Vouchers submitted for payment – None.
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Applications to be heard – None.
Resolution 2010-PB-03, Adopting the Updated Land Use Element of the Master Plan of Weymouth Township, was approved subject to the correction of typographical errors and
misspellings, was approved for adoption on a motion by Jill Baxter; seconded by Deborah Cohen.
Roll call:
Dawn V. Sink Yes
Christopher Roth Yes
Amelia A. Messina Yes
Deborah Cohen Yes
Jill Baxter Yes
Karen Giffin Yes
Eileen b. Miller Yes
The Secretary was instructed to send a copy of the corrected Resolution, along with a copy of the final Updated Land Use Element to:
The Weymouth Township Committee – One (1) Copy.
Atlantic County Department of Regional Planning and Development - One (1) Copy.
New Jersey State Pinelands Commission – (1) Copy.
In addition, the Secretary is to publish a summary Notice of Adoption in either of the official news papers of this body.
Old Business:
The availability of an audio system allowing for the required viewing of the Two (2) JIF Discs, was not available as announced in the March 2010 Agenda. At Least Two (2) different DVD Systems were purchased, but none were compatible with our present viewing monitor.
New Business:
The Chairman and Secretary signed the Engineer/Planner contracts submitted by Remington,
Vernick, & Walberg, Engineers. A set of signed copies were returned to the company via Joseph E. Johnston.
Environmental Commission:
Jill Baxter announced A Spring Environmental Commission Seminar is to be held in the Weymouth Township Municipal Building on March 20, 2010, starting at 9:00 A.M..
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A meeting date for the Sustainable New Jersey is yet to be determined.
There being no one from the Public in attendance, the meeting was not opened to the Public.
A motion for adjournment was made by Jill Baxter; seconded by Amelia a. Messina at 8:17 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Secretary
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Wednesday, January 13, 2010
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly, and reorganization, meeting of the Weymouth Township Planning Board was called to order on the above date by Dominick P. Messina, Secretary, at 7:31 P.M., prevailing time.
The Secretary invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
The Secretary introduced Mr. John A. Berry, Jr. to the membership. Mr. Berry was newly appointed as a Class IV Member, Alternate #2.
Being Mr. Berry had been previously sworn in at Weymouth Township’s Re-organization meeting.
Roll call: (In alphabetical order for the purpose of establishing a quorum:
Jill Baxter Present
John A. Berry, Jr. Present
H. William Billingham Present
William Bugdon Absent – Called Absent in advance.
Deborah Cohen Present
Karen E. Giffin Present
Amelia A. Messina Present
Eileen B. Miller Present
Christopher Roth Present
Dawn V. sink Present
Steven R. Walsh Absent
The Secretary announced the new appointments and reappointments with their respective terms of office, as follows:
Amelia A. Messina Class I (Mayor) 01/01/10 to 12/31/10
Jill Baxter Class II 01/01/10 to 12/31/10
Deborah Cohen Class IV 01/01/10 to 12/31/13
Christopher Roth (Alt #2 to Reg.) Class IV 01/01/08 to 12/31/11
William Bugdon Alt. #1 Class IV 01/01/10 to 12/31/11
John A. Berry, Jr. Alt #2 Class IV 01/01/09 to 12/31/10
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The Secretary reviewed the nominating and voting procedures, especially for the benefit of the newly appointed members.
Note: Mr. William Bugdon, who was appointed as a Class IV Member, Alternate #1, was not in attendance.
The Secretary asked for nominations from the members, for the office of Chairman for the Year 2010.
Eileen B. Miller was nominated by Karen E. Giffin; seconded by Jill Baxter.
There being no other nominations, a motion was made by Karen E. Giffin; seconded by Jill Baxter, that the nomination be closed. Voice vote: All-in-favor.
Roll call: (Approving the election of Eileen Miller as Chairman):
Jill Baxter Yes
H. William Billingham Yes
Deborah Cohen Yes
Karen E. Giffin Yes
Amelia A. Messina Yes
Eileen B. Miller Yes
Christopher Roth Yes
Dawn V. Sink Yes
The Secretary then relinquished the gavel to Eileen B. Miller, who thanked the members of the Board for their continued confidence.
The Secretary was then asked to continue with the re-organization.
The Secretary asked for nominations from the members, for the office of Vice-chairman for the Year 2010.
Karen E. Giffin was nominated by H. William Billingham; seconded by Jill Baxter.
There being no other nominations, a motion was made by Jill Baxter; seconded by H. William Billingham, that the nominations be closed. Voice vote: All-in-favor
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Roll call: (Approving the election of Karen E. Giffin as Vice-chairman):
Jill Baxter Yes
H. William Billingham Yes
Deborah Cohen Yes
Karen E. Giffin Yes
Amelia A. Messina Yes
Eileen B. Miller Yes
Christopher Roth Yes
Dawn V. Sink Yes
Ms. Giffin thanked the Board for her nomination.
The Secretary asked for nominations from the members, for the office of Secretary for the Year 2010.
Dominick P. Messina was nominated by Jill Baxter; seconded by Karen E. Giffin.
There being no other nominations, a motion was made by Karen E. Giffin; seconded by Jill Baxter, that the nominations be closed. Voice vote: All-in-favor.
Roll call: (Approving the appointment of Dominick P. Messina as Secretary):
Jill Baxter Yes
H. William Billingham Yes
Deborah Cohen Yes
Karen E. Giffin Yes
Amelia A. Messina Yes
Eileen B. Miller Yes
Christopher Roth Yes
Dawn V. Sink Yes
The Secretary thanked the members of the board for their continued confidence.
The Secretary read Two (2) Resolutions (W.T.P.B. 2010-1 & W.T.P.B. 2010-2). The wording of the Resolutions were identical, except 2010-1 applied to the appointing of our Board Solicitor, and 2010-2 applied to the appointing of our Board Engineer/Planner, both as a “Professional Service,” without competitive bidding.
A motion was made by Jill Baxter; seconded by Dawn V. Sink, nominating Mr. Steven D. Moore, Esquire, to be appointed as Solicitor for the Weymouth Township Planning Board, for the Year 2010, with the same terms as in 2009.
There being no other nominations, a motion was made by H. William Billingham; seconded by Jill Baxter, that the nominations be closed. Voice vote: All-in-favor
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Roll call: Approving the appointment of Steven D. Moore Esquire, as Solicitor):
Jill Baxter Yes
H. William Billingham Yes
Deborah Cohen Yes
Karen E. Giffin Yes
Amelia a. Messina Yes
Eileen B. Miller Yes
Christopher Roth Yes
Dawn V. Sink Yes
Mr. Moore thanked the members of the Board for his reappointment..
A motion was made by Jill Baxter; seconded by Christopher Roth, nominating the firm of Remington, Vernick, & Walberg, Engineers as Engineer/Planner for the Year 2010, with the same terms as in 2009.
There being no other nominations, a motion was made by Karen E. Giffin; seconded by Jill Baxter, that the nominations be closed. Voice vote: All-in-favor.
Roll call: (Approving the appointment of the firm of Remington, Vernick, & Walberg, Engineers, as Engineer/Planner.):
Jill Baxter Yes
H. William Billingham Yes
Deborah Cohen Yes
Karen E. Giffin Yes
Amelia A. Messina Yes
Eileen B. Miller Yes
Christopher Roth Yes
Dawn V. Sink Yes
Joseph E. Johnston, representing the firm of Remington, Vernick, & Walberg, Engineers, thanked the Board for the reappointment of his firm.
A motion was made by Jill Baxter; seconded by Dawn V. Sink that the Two (2) above mentioned Resolutions appointing the Solicitor and Engineer/Planner, as a “Professional Service,” without competitive bidding be approved for publication. Voice vote: All-in-favor.
A motion was made by Jill Baxter; seconded by H. William Billingham, that The Press of Atlantic City and The Atlantic County Record by utilized as the official newspapers of the Weymouth Township Planning Board for the year 2010. Voice vote: All-in-favor.
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A motion was made by Karen E. Giffin; seconded by Jill Baxter, that the Weymouth Township Branch of The Sun Bank, be designated as the depository of funds for the Weymouth Township Planning Board for the Year 2010. Voice vote: All-in-favor.
A motion was made by Dawn V. Sink; seconded by Christopher Roth, that the meeting place, day of the month, and time of day, for the Year 2010, be maintained as in 2009. That being, the Weymouth Township Municipal Building, the Second Wednesday of each month, and at 7:30 P.M., prevailing time. Voice vote: All-in-favor.
A motion was made by H. William Billingham; seconded by Christopher Roth, that the Weymouth Township Planning Board be guided in all of its meetings by Roberts Rules of Order. Voice vote: All-in-favor.
The Chairman resumed the regular order of business as outlined in the Agenda.
Minutes of the Wednesday, December 09, 2009 meeting were approved as written on a motion by Karen E. Giffin; seconded by Jill Baxter, with one correction. Deborah Cohen was listed as Absent from the December 2009 meeting, and as not having called Absent in advance. Mrs. Cohen claims she did leave an advance message of her absence with the Secretary. A correction to the Attendance Record reflecting this advance notification will be made.
Communications and Correspondence were read, and received for proper action on a motion by Karen E. Giffin; seconded by Jill Baxter. Voice vote: All-in-favor.
The Zoning Officer’s Report for the Month of December, 2009 was received on a motion by Jill Baxter; seconded by H. William Billingham. Voice vote: All-in-favor.
Code Enforcement Officer’s Report - None.
Vouchers submitted for payment – None.
Applications to be heard – None.
Resolutions to be memorialized – None.
Old Business:
Jay Laubengeyer, who had been retained as a Professional Planner to assist with amending the Weymouth Township Land Use Element of the Master Plan, gave a video presentation in support of the proposed update which was advertised as being a Public Hearing, on the above date, for the final document.
Following the presentation, and an opportunity for any questions, a motion was made by H. William Billingham; seconded by Karen E. Giffin to adopt the amended document as presented. Voice vote: All-in-favor.
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The Board’s Solicitor is to draft a Resolution reflecting this adoption, which will be formally adopted at our next regular Planning Board meeting in February.
The next endeavor considered by the Planning Board is to formulate a Conservation Element, a Historical Element, and/or a Revisions to the Recreational/Open Space Element. Proposals by Jay Laubengeyer for these tasks have been received by the Planning Board Chairman.
Required viewing of the Two (2) JIF videos is still pending the purchase of an audio system for our existing DVD System. However, most of our Planning Board have borrowed the videos to be viewed on their home DVD players.
A motion was made by Karen E. Giffin; seconded by Deborah Cohen to open the meeting to the public. Voice vote: All-in-favor.
Sharon VanDuyne suggested that when the date for a lecture regarding a Sustainable New Jersey is firmly established the public should be notified by a Press Release along with our usual methods of public advertisement.
Deputy Mayor Sean O’Brikis suggested use of the Weymouth Township Web Site for public presentations, and our public bulletin boards for the solicitation of volunteers to serve on various Committees, Sub-Committees, or Boards.
The disk containing the presentation information with regard to the Land Use Element was forwarded to Michael Hogan, for downloading onto the Weymouth Township Web Site.
Mayor Messina thanked the Board for their service to the community, and especially those individuals who dedicated the many hours required to amend our Land Use Element.
A motion was made by Karen E. Giffin; seconded by Jill Baxter to close the meeting to the public. Voice vote: All-in-favor.
A motion for adjournment was made by Deborah Cohen, seconded by H. William Billingham, at 9:12 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Secretary
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Wednesday, December 09, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:34 P.M., prevailing time.
The Chairman invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-chairman Absent
Jill Baxter Absent – Called Absent in advance.
H. William Billingham Present
Frank C. Craig Present
Karen E. Giffin Present
William Norton Absent – Resigned
Dawn V. Sink Present
Steven R. Walsh Absent – Called Absent in advance.
William Deuber – Alt. #1 Absent – Resigned
Christopher Roth – Alt. #2 Present
Also in attendance were:
Dominick P. Messina – Secretary
Steven R. Moore, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Minutes of the previous meeting, Wednesday, November 11, 2009, were approved as written on a motion by Karen E. Giffin; seconded by Christopher Roth. Voice vote: All-in-favor.
Communication and Correspondence were read, and received for proper action on a motion by Karen E. Giffin; seconded by H. William Billingham. Voice vote: All-in-favor.
Correspondence included Letters of Resignation from William Norton, dated November 19, 2009, and another from William Deuber, dated December 07, 2009.
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A short recess was called at 7:45 P.M., in order that the Zoning Officer’s Report could be copied and distributed.
The meeting returned to session at 7:56 P.M..
The Zoning Officer’s Report for the Month of November, 2009 was received on a motion by Karen E. Giffin; seconded by Frank C. Craig. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – None.
Vouchers submitted for payment – None.
Applications to be heard – None.
Resolutions to be memorialized – None.
Old business:
The Chairman, having been informed of the above mentioned Resignations, chose not to call the membership regarding meeting attendance.
The Secretary informed the Board that the Township Committee was purchasing a DVD Player that could be used with our present video system whereby the required viewing of the Joint Insurance Fund videos could be satisfied.
New Business:
“Draft Copies” of the Land Use Element prepared by a Planning Board Sub-committee, with the assistance of members of the Environmental Commission, and Zoning Board of Adjustment were distributed to those members present. This Draft is to be reviewed, and a Public Hearing will be held after the Reorganization portion of the January, 2010 meeting.
The Secretary was instructed to advertise the Public Hearing of the Land Use Element.
A short recess was called at 8:05 P.M. to make copies of a map that was unintentionally excluded from the above mentioned “Draft” Document.
The meeting returned to session at 8:08 P.M.
Frank C. Craig read a letter of invitation he had received from Stockton State College regarding a Wind Energy or Alternate Energy seminar scheduled to take place on Friday, January 15, 2010, in the Alton Auditorium, from 9:00 A.M. to 3:00 P.M.. Members of the Weymouth Township Committee, Planning Board, Zoning Board of Adjustment, and Environmental Commission are encouraged to attend.
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The Chairman made the Planning Board aware of the tremendous help received from the Environmental Commission by their providing the many maps utilized to complete the Land Use Element.
Environmental Commission:
A Report from the Pinelands Municipal Council Meeting held on November 30, 2009, which was prepared by Michael A. Hogan, was distributed.
There not being anyone from the public present, the meeting was not opened to the public.
A motion for adjournment was made H. William Billingham; seconded by Karen E. Giffin, at 8:56 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Sec’y.
Wednesday, November 11, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:34 P.M., prevailing time.
The Chairman invited all in attendance to participate in the salute to the flag of our country.
A moment of silence was observed in honor of our veterans.
As required in Chapter 231 of the Laws of 1975, The open Public Meeting Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll Call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-chairman Present
Jill Baxter Present
H. William Billingham Absent
Frank C. Craig Present
Karen E. Giffin Absent
William Norton Absent
Dawn v. Sink Present
Steven r. Walsh Present
William Deuber – Alt. #1 Absent
Christopher Roth – Alt. #2 Presaent
Also in attendance were:
Dominick P. Messina – Secretary
Steven R. Moore, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Minutes of the previous meeting, Wednesday, October 14, 2009, were approved as written on a motion by Jill Baxter; seconded by Dawn v. Sink. Voice vote: All-in-favor.
Communications and Correspondence were read a received for proper action on a motion by Deborah Cohen; seconded by Steven R. Walsh. Voice vote: All-in-favor.
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A motion was made by Jill Baxter; seconded by Deborah Cohen that the Weymouth Township Planning Board renew their Annual Membership to the New Jersey Planning Officials. Voice vote: All-in-favor.
The Zoning Officer’s Report for the months of September and October, 2009 were received on a motion by Jill Baxter; seconded by Dawn V. sink. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – None.
Voucher submitted for payment – None.
Applications to be heard – None.
Resolutions to be memorialized – None.
Old Business:
The Master Plan Update Sub-committee continues to meet and work on the Land Use Element of the Master Plan. The projected completion of the Land Use Element for Public Advertisement is the regular Wednesday, January 13, 2009 meeting.
If the proposed schedule is met, the Planning Board Secretary will notify, by Certified Mail, the following:
1. The Municipal Clerks of the adjoining Municipalities.
2. The Atlantic County Planning Board.
In addition, a copy of the completed document will be made available to the Weymouth Township Clerk for public review.
The above mailings and document availability will completed Ten (10 ) Days prior to the date of the proposed Public Hearing.
The Chairman is to review the membership attendance record, and inquire of those individuals with a high absenteeism as to their interest or ability to continue serving as a member of the Planning Board.
Frank C. Craig announced a Public Land Sale by Weymouth Township.
The Two DVD Disks, which are required viewing by the Joint Insurance Fund, (JIF) were not viewed at this meeting due to the lack of a speaker for the DVD Unit. Without a speaker the subject matter is almost inaudible.
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The Re-examination of Ordinance No. 445-2006 regarding Animal Fencing Setbacks has been postponed, but will be addressed at a later date.
There not being anyone from the public present, the meeting was not opened to the public.
A motion for adjournment was made by Deborah Cohen; seconded by Dawn V. Sink at 8:12 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Sec’y.
Wednesday, October 14, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:34 P.M., prevailing time.
The Chairman invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, the Open Public Meetings Act or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-chairman Present
Jill Baxter Present
H. William Billingham Absent – Called Absent in advance.
Frank C. Craig Present
Karen E. Giffin Absent – Called Absent in advance
William Norton Absent
Dawn V. Sink Present
Steven R. Walsh Absent
William Deuber – Alt. #1 Absent
Christopher Roth – Alt. #2 Absent
Also in attendance were:
Dominick P. Messina – Secretary
Steven R. Moore, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Minutes of the previous meeting, Wednesday, September 09, 2009, were approved as written on a motion by Jill Baxter; seconded by Dawn V. Sink. Voice vote: All-in-favor.
Communications and Correspondence were read, and received for proper action, on a motion by Jill Baxter; seconded by Dawn V. Sink. Voice vote: All-in-favor.
The Zoning Officer’s Report for the month of September, 2009 was not made available. The Secretary left a note for the Zoning Officer reminding him of this.
Code Enforcement Officer’s Report – None.
Vouchers submitted for payment – None.
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Applications to be heard – None.
Resolutions to be memorialized – None.
Old business:
The Master Plan Update Sub-Committee is continuing to work on the Land Use element of the Master Plan. The next meeting is scheduled for Tuesday, October 27, 2009, at 7:00 P.M., in the Weymouth Township Municipal Building. A public presentation is scheduled to be published for the November, 2009 Planning Board meeting, and if successful, adoption is proposed for December, 2009.
Environmental Commission:
The Weymouth Township Natural Resource Inventory Report was received on a motion by Deborah Cohen; seconded by Frank C. Craig. Voice vote: All-in-favor. (Printed copies of this report, and disks containing this same report were made available to those present).
The receipt of this Natural Resource Inventory Report will hopefully aid in the formulation of a “Clustering” Ordinance, a sample of which has been promised by The New Jersey Pinelands Commission.
Announcements:
Frank C. Craig encouraged all members that are planning to attend the New Jersey League of Municipalities Convention, to take advantage of the many classes and seminars that are being offered.
Frank C. Craig explained the importance and necessity of all Municipal Volunteers to view the Two following movies, both required by the Joint Insurance Fund (JIF):
Rights and Duties of Volunteers in Local Government.
Preventing Public Officials’ Liability.
Frank C. Craig asked the members of the Planning Board to re-examine Ordinance No. 445-2006, copies of which were distributed, regarding Animal Enclosures, which was implemented in 2006, for possible amendment and re-introduction.
Frank C. Craig announced that the Fall Festival sponsored by the Weymouth Township Home School Association, with participation by the Weymouth Township Special Events Committee was a success, in spite of the threatening weather.
Frank C. Craig announced that an increase in the Municipal Services Fee assessed to the residents of The Oaks of Weymouth has been implemented. This Municipal Service Fee will also be assessed to those units that are termed “Model” or “Sample” Units.
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Frank C. Craig reported on the accomplishments of our newly appointed Code Enforcement Officer.
A recess was called by the Chairman, at 8:20 P.M., in order that the members present could view the above mentioned JIF movies.
The Chairman recalled the meeting to session at 9:01 P.M..
A motion was made by Frank C. Craig; seconded by Jill Baxter that the meeting be adjourned at 9:02 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Secretary.
Wednesday, June 10, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:52 P.M., prevailing time.
The Chairman invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-chairman Absent – Called Absent in advance.
Jill Baxter Present
H. William Billingham Absent – Called Absent in advance.
Frank C. Craig Present
Karen E. Giffin Present
William Norton Absent – Called Absent in advance.
Dawn V. Sink Present
Steven R. Walsh Absent – Called Absent in advance.
William Deuber – Alt #1 Absent – Called Absent in advance.
Christopher Roth – Alt. #2 Absent – Called Absent in advance.
Also in attendance were:
Dominick P. Messina – Secretary.
Jeffrey J. Waldman, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Minutes of the previous meeting, Wednesday, May 13, 2009, were approved as written on a motion by Karen E. Giffin; seconded by Jill Baxter, amended to read as follows:
(Page #3, Paragraphs #1):
“When the Goals and Policies were initially discussed, it was intended that they would be incorporated into the Master Plan. However, with “Clustering” having taken a priority, and budgetary constraints being considered, the members present voted to “recommend” to the governing body that the Land Use Element, only, be prepared at this time, even though the proposed 2009 Budget does not have the necessary funds available to cover the cost estimate.” Voice vote: All-in-favor.
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(Page #3, Paragraph #3):
“A motion was made by Jill Baxter, seconded by H. William Billingham, that our Solicitor draw up a Resolution “recommending” to the governing body, that the task of addressing the Weymouth Township Land Use Element, only, be at least started with the funds available, and completed when funds become available.”
Frank C. Craig is to negotiate with Jay Laubengeyer concerning the updating of the Land Use Element for a lesser amount than originally discussed and agreed to, or possibly Mr. Laubengeyer will agree to a deferred billing for his services.
Communications were read, and received for proper action on a motion by Jill Baxter; seconded by Karen E. Giffin. Voice vote: All-in-favor.
The Zoning Officer’s Report for the Month of May, 2009 was not available.
Code Enforcement Officer’s Report – None.
Vouchers submitted for payment – None.
Applications to be heard – None.
Resolution #05/10/09-P.B.-#1, prepared by our Solicitor, regarding the Retention of a Planner for the Preparation of a Land Use Element was approved for memorialization, on a motion by Jill Baxter; seconded by Karen E. Giffin.
Roll call:
Jill Baxter Yes
Eileen B. Miller Yes
Resolution #05/10/09-P.B.-#2, prepared by our Solicitor, regarding The Weymouth Township Planning Board to Adopt Master Plan Goals and Policies, was approved for memorialization, on a motion by Jill Baxter; seconded by Karen E. Giffin.
Roll call:
Jill Baxter Yes
Eileen B. Miller Yes
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Old Business:
The Secretary reported that he had advertised for a Planning Board Solicitor in Five (5) different local newspaper publications, and to date, only Two (2) Solicitors had responded.
The Chairman asked for volunteers to form a Sub-Committee for the purpose of interviewing Applicants for the Solicitor position. The following individuals agreed to serve on the Sub-committee:
Eileen B. Miller
Dawn V. Sink
Jill Baxter
Karen E. Giffin
The Secretary is to provide a copy of all Resumes’ received to each member of the Sub-committee.
The Applicants are to be notified, that interviews are scheduled for Monday, June 29, 2009, starting at 7:00 P.M., prevailing time, in the Weymouth Township Municipal Building.
New Business:
Frank C. Craig announced that he had received word, via John Stokes of the N.J. Pinelands Commission, that although the opportunity for dialog remained open, The Council on Affordable Housing (COAH) regulations would supercede N.J. Pinelands Regulations.
Frank C. Craig reported on a meeting he was invited to attend, along with the Weymouth Township School Administrator and Weymouth Township Scholl Board Members, regarding a study, to be conducted and paid for by the State of N.J., for the possible merger of school administrative duties throughout our Counties.
Frank C. Craig discussed the upcoming July 4th festivities planned for Weymouth Township, asking for Public support.
There being no one from the general Public in the attendance, the meeting was not opened to the Public.
A motion for adjournment was made by Jill Baxter; seconded by Karen E. Giffin, at 8:50 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Sec’y. Page 3 of 3
Wednesday, May 13, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:35 P.M., prevailing time.
The Chairman invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Mrs. Barbara M. Masker, who resides at #74 Tuckahoe Road, Dorothy, New Jersey 08317 came to inquire as to where she might register a complaint about the numerous accidents that have occurred at the intersection of 11th Avenue and Tuckahoe Road during the Eight (8) Years she has resided there. Mrs. Masker was informed that, the intersection is under the jurisdiction of Atlantic County, and any inquiries should be directed through the Office of the County Executive.
Prior to the meeting, the Secretary administered the Oath of Allegiance to Mr. Steven R. Walsh.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-chairman Absent – Called absent in advance.
Jill Baxter Present
H. William Billingham Present
Frank C. Craig Absent – Amelia A. Messina, Deputy Mayor, -
Designee.
Karen E. Giffin Absent – Called absent in advance.
William Norton Absent – Called absent in advance.
Dawn V. Sink Absent – Called absent in advance.
Steven R. Walsh Present
William Deuber – Alt. #1 Present
Christopher Roth – Alt. #2 Present
Also in attendance were:
Dominick P. Messina – Secretary
Jeffrey J. Waldman, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Jay Laubengeyer – Zoning Officer
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Minutes of the previous meeting, Wednesday, April 08, 2009, were approved as written, on a motion by H. William Billingham; seconded by Jill Baxter. Voice vote: all-in-favor.
Communication were read, and received for proper action on a motion by Amelia A. Messina; seconded by William Deuber. Voice vote: All-in-favor.
Note: A questionnaire from Atlantic County Emergency Management, regarding Flood Plain Mitigation, which was delivered to the Secretary, was supposed to be directed to the Zoning Officer. The Zoning Officer indicated that he had not, as yet, received that document.
The Zoning Officer’s Report for the Month of April, 2009 was received on a motion by H. William Billingham; seconded by William Deuber. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – None.
Voucher submitted for payment - None
Applications to be heard – None.
Resolutions to be memorialized – None.
Old Business:
An up-dated, Six (6) page document, titled Weymouth Township Master Plan Goals and Policies was distributed by Jay Laubengeyer, who has been retained by the Planning Board to complete this task.
Mr. Laubengeyer reviewed each Goal and each supporting Policy with the Board members present. A the conclusion of the review and discussion, a motion was made by Jill Baxter; seconded by H. William Billingham, that the document be accepted with the changes agreed upon.
Roll call:
Christopher Roth Yes
William Deuber Yes
Steven R. Walsh Yes
Amelia A. Messina Yes
H. William Billingham Yes
Jill Baxter Yes
Eileen B. Miller Yes
Jeffrey J. Waldman, Esquire is to prepare a Resolution reflecting that decision.
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When the Goals and Policies were initially discussed, it was intended that they would be incorporated in several Elements of the Master Plan, where appropriate. However, with “Clustering” having taken a priority, and budgetary constraints being considered, the members present voted to “recommend” to the governing body that “Clustering” as part of the Land Use Element, only, be prepared at this time, even though the proposed 2009 Budget does not have the necessary funds available to cover the cost estimate.
Note: The cost estimate for the above single task is $7,500.00, plus $65.00 per hour for any required work beyond the scope of requirements. The present proposed 2009 Budget for Planning Board Expenses, other than salaries, is only $5,000.00.
A motion was made by Jill Baxter; seconded by H. William Billingham, that our Solicitor draw up a Resolution “recommending” to that the governing body that the task of addressing “Clustering” within the Weymouth Township Land Use Element, only, be at least started with the funds available, and completed when funds become available.
Roll call:
Christopher Roth Yes
William Deuber Yes
Steven R. Walsh Yes
Amelia A. Messina Abstaining
H. William Billingham Yes
Jill Baxter Yes
Eileen B. Miller Yes
Jill Baxter announced that the Environmental Commission is sponsoring a Kayak/Canoe Trip sometime in June.
There being no one from the Public in attendance, the meeting was not opened to the Public.
Mr. Jeffrey J. Waldman, Esquire informed the Board that due to the confirmation of his appointment to Atlantic County Board of Taxation, starting in September of 2009, he would no longer be able to serve as our Solicitor. The Secretary was instructed to place an Ad in the newspaper inviting resumes’.
A motion for adjournment was made by H. William Billingham, seconded by Amelia A. Messina, at 8:45 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Secretary
Wednesday, April 08, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:37 P.M., prevailing time.
The Chairman invited all in attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-chairman Absent – Called absent in advance.
Jill Baxter Present
H. William Billingham Absent – Called absent in advance.
Frank C. Craig Present
Karen E. Giffin Present
William Norton Absent
Dawn V. Sink Present
Steven R. Walsh Absent
William Deuber – Alt. #1 Present
Christopher Roth – Alt. #2 Present
Also in attendance were:
Dominick P. Messina – Secretary
Joseph E. Johnston, P.E., P.E., C.M.E. – Engineer/Planner
Note: Mr. Jeffrey J. Waldman, Esquire – Solicitor, informed the Board at the March meeting that he would not be in attendance at this meeting.
Minutes of the previous meeting, Wednesday, March 11, 2009, were approved as written on a motion by Karen E. Giffin; seconded by Jill Baxter. Voice vote: All-in-favor.
Communications were read, and received for proper action, on a motion by Karen E. Giffin; seconded by Jill Baxter. Voice vote: All-in-favor.
The Zoning Officer’s Report, for the Month of March, 2009 was received on a motion by Jill Baxter; seconded by Karen E. Giffin. Voice vote: All-in-favor.
Page 1 of 3
Code Enforcement Officer’s Report – None.
Vouchers submitted for payment – None.
Applications to heard – None.
Resolutions to be memorialized – None.
Old Business:
A Draft or preliminary copy of a Summary of Goals and Policies, prepared by a Planning Board Sub-committee, was distributed. These Goals and Policies will be eventually incorporated into The Weymouth Township Master Plan. Each Goal and each Policy was orally reviewed with the Board members present, and with some discussion.
When this document is completed the Planning Board will recommend to the Township Committee that they adopt and Ordinance that will incorporate some time frame limits as to how long developers will be eligible to earn bonuses, and also allow for the imposition of some age restrictions within developments.
The Secretary was instructed to make copies of this Draft for distribution, discussion, and inputs from members of the Weymouth Township Zoning Board of Adjustment. The Zoning Board members are to understand that the present document is only a Draft and the Secretary was to insure that the document was marked as such before distribution.
The Secretary was also instructed to advertise a Public Hearing for a public discussion, and the solicitation of public input with regard to Goals and Policies. This Public Meeting will take place along with the regularly scheduled Planning Board Meeting, on Wednesday, May 13, 2009. The Public Notice is to also including a web-site address; www.weymouthnj.org for public retrieval of the Draft document, and the Secretary is to ask Michael Hogan to establish a temporary E-mail address for any Public responses.
New Business:
Responding to a letter of request from the Weymouth Township Committee, soliciting feedback with regard to the presentation made by Larry Liggett, from The New Jersey Pinelands Commission, on Wednesday, March 11, 2009, it was generally felt that Mr. Liggett answered all questions, although some of his answers were not considered acceptable or favorable.
Jill Baxter announced that the Weymouth Township Environmental Commission would be celebrating Earth Day on Saturday, April 18, 2009, with assembly at the Belcoville Post Office, with a clean-up in and around the Belcoville Peninsula. Also foliage or grass would be planted around the base of the Weymouth Township Bulletin Board located at the intersection of Route 50 and 11th. Avenue.
Page 2 of 3
A motion was made by Karen E. Giffin; seconded by Dawn V. Sink, to open the meeting to the Public. Voice vote: All-in-favor.
Sharon VanDuyne, Chairperson of the Weymouth Township Zoning Board of Adjustment complimented the Planning Board Sub-committee on the effort that was put forth in the formulation of the Master Plan Draft.
Frank C. Craig encouraged all members of the community to attend Township Committee Meetings to become properly informed and familiar with the many items that must be dealt with, and how they affect each member of the community.
A motion was made by Jill Baxter; seconded by Dawn V. Sink, to close the meeting to the Public. Voice vote: All-in-favor.
A motion was made by Jill Baxter; seconded by Dawn V. Sink, that the meeting be adjourned, at 9:17 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Secretary
Wednesday, March 11, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 8:05 P.M., prevailing time.
As required in Chapter 231 of The Laws of 1975, The Open Public Meetings Act or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-Chairman Present
Jill Baxter Present
H. William Billingham Present
Frank C. Craig Present
Karen E. Giffin Present
William Norton Present
Dawn V. Sink Present
Steven R. Walsh Present
William Deuber – Alt. #1 Present
Christopher Roth – Alt. #2 Present
Also in attendance were:
Dominick P. Messina – Secretary
Jeffrey J. Waldman, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Note: Prior to the opening of this regular meeting, The Planning Board was host to Mr. Larry L. Liggett, Director, Land Use and Technology Programs, and staff member of The New Jersey Pinelands Commission.
This portion of the meeting was opened by Eileen B. Miller, at 6:30 P.M., prevailing time, who invited all in attendance to pledge allegiance to the flag of our country.
Mr. Liggett spoke, and answered questions concerning “Clustering,” “Density Transfer,” and the “Preservation of Pinelands Enrollment (Development) Credits.”
Mr. Chuck Chiarello, Mayor of Buena Vista Township invited all to attend a meeting of the Pinelands Municipal Council to be held in the Buena Vista Township Municipal Building, on Monday, March 16, 2009, at 7:30 P.M., where a presentation regarding Septic System Management Throughout the State will be given.
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The above meeting was advertised, to be held at 6:30 P.M.. The presentation by Mr. Liggett lasted until 7:48 P.M., prevailing time. Shortly thereafter the Planning Board was convened by Chairman Miller for its regular session.
Minutes of the previous meeting, Wednesday, February 11, 2009, were approved as written on a motion by Karen E. Giffin; seconded by Jill Baxter. Voice vote: All-in-favor.
Communications were read, and received for proper action on a motion by Jill Baxter; seconded by Karen E. Giffin. Voice vote: All-in-favor.
The Zoning Officer’s Report, for the Month of February, 2009, was received on a motion by Jill Baxter; seconded by H. William Billingham. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – Position Vacant.
Note: Frank C. Craig, Mayor announced that Mr. Peter Keiffenheim had been recently selected to fill that vacancy, but had not as yet been sworn in.
Vouchers submitted for payment – None.
Applications to be heard – None.
Resolutions to be memorialized – None.
The Secretary was instructed to send a copy of the final Master Plan Re-examination Resolution to the New Jersey Pinelands Commission.
Jay Laubengeyer, who was retained by the Weymouth Township Planning Board to help prepare the recent Master Plan Re-examination Report, was invited to assist the Planning Board in formulating the Goals and Objectives (Policies) to be included for the next re-examination.
One area that Mr. Laubengeyer noted that should be updated was the Land Use Element to include, or address, “Clustering,” which would require some assistance or co-ordination with the Pinelands Commission.
Goals should reflect the “Vision” with supporting data and/or justification.
Alternatives could include preliminary work by a Sub-committee, followed by meetings and input from other Boards, Committees, or residents across the Municipality.
Page 2 of 3
The preliminary Sub-committee will be comprised of:
Eileen B. Miller
Deborah Cohen
Jill Baxter
Karen E. Giffin
The preliminary Sub-committee meetings are tentatively scheduled for March 31, 2009 and April 08, 2009, 7:30 P.M., in the Weymouth Township Municipal Building..
Jill Baxter reported that Dr. George Zimmerman will be giving a presentation on Saturday, March 21, 2009, in the Weymouth Township Municipal Building, 9:00 registration – 9:30 Presentation, regarding Tree Biology and Identification, and the making and use of rain barrels.
Michael A. Hogan announced that there will be two (2) Final Public Meetings regarding the Southern Pinelands Natural Heritage Trail Scenic Byway Corridor Management Plan, as follows:
1. March 24, 2009 – 7:00 P.M. - Woodbine Borough Hall.
2. March 25, 2009 – 7:00 P.M. - Egg Harbor City Hall.
A motion was made by H. William Billingham; seconded by Jill Baxter to open the meeting to the Public. Voice vote: All-in-favor
No one from the Public desired to speak.
A motion was made by Jill Baxter; seconded by H. William Billingham to close the meeting to the Public. Voice vote: All-in-favor.
A motion for adjournment was made by Karen E. Giffin; seconded by Deborah Cohen, at 8:40 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Secretary
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Wednesday, February 11, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular monthly meeting of the Weymouth Township Planning Board was called to order on the above date by Eileen B. Miller, Chairman, at 7:30 P.M., prevailing time.
The Chairman invited all n attendance to participate in the salute to the flag of our country.
As required in Chapter 231 of the Laws of 1975, The Open Public Meetings Act or “Sunshine Law,” was read by Dominick P. Messina Secretary.
The Secretary administered the Oath of Office to Christopher Roth, who was appointed as a new member as Alternate Member #2.
Roll call:
Eileen B. Miller – Chairman Present
Deborah Cohen – Vice-Chairman Present
Jill Baxter Present
H. William Billingham Present
Frank C. Craig Present
Karen E. Giffin Present
William Norton Present
Dawn V. Sink Present
Steven R. Walsh Absent
William Deuber – Alt. #1 Present
Christopher Roth – Alt. #2 Present
Also in attendance were:
Dominick P. Messina – Secretary
Jeffrey J. Waldman, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
Eileen B. Miller thanked the Board for their confidence in re-electing her as Chairman.
Minutes of the previous meeting, Wednesday, January 14, 2009, were approved as written on a motion by Karen E. Giffin; seconded by H. William Billingham. Voice vote: All-in-favor.
Communications were read, and received for proper action on a motion by Jill Baxter; seconded by Karen E. Giffin. Voice vote: All-in-favor.
Page 1 of 3
The Zoning Officer’s Report for the month of January, 2009 was received on a motion by Jill Baxter; seconded by H. William Billingham. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – None. (Position temporarily vacant).
Applications to be heard – None.
A Resolution accepting the completion of the Master Plan Review was made by Jill Baxter; seconded by Karen E. Giffin.
Roll call:
Karen E. Giffin Yes
H. William Billingham Yes
Jill Baxter Yes
Deborah Cohen Yes
Eileen B. Miller Yes
The Resolution was then signed by the Chairman and Secretary.
Old Business:
A motion was made by Karen E. Giffin; seconded by William Norton, that the By-laws for the Planning Board, as edited, be adopted.
Roll call:
Dawn V. Sink Yes
William Norton Yes
Karen E. Giffin Yes
Frank C. Craig Yes
H. William Billingham Yes
Jill Baxter Yes
Deborah Cohen Yes
Eileen B. Miller Yes
The Secretary is to make copies of the By-laws to be made available to any new members and future members.
Page 2 of 3
New Business:
The Contractual Agreements for Planner and Engineer between the Weymouth Township Planning Board and the firm of Remington, Vernick & Walberg, Engineers, were signed by the Chairman and Secretary. (Copies were returned to the firm via Joseph E. Johnston).
Frank C. Craig announced that, Mr. Larry Liggett, from the New Jersey Pinelands Commission was invited to attend our regular March 11, 2009 Planning Board meeting to discuss “Clustering,” the possible re-zoning of portions of our Pinelands Village Area (PVR Zone) and the “Density Bonus Program.”
Mr. Craig has asked that Jay Laubengeyer – Weymouth Township Zoning Officer, and members of the Weymouth Township Environmental Commission be encouraged to attend. All in attendance are asked to be prepared with questions adhering to the above mentioned subjects.
This meeting is to be advertised to start at 6:30 P.M., prevailing time, to accommodate Mr. Liggett’s visit, after which time the Planning Board will go into its regular order of business.
It was mentioned that Jay Laubengeyer has also agreed to attend the Planning Board meeting on this same evening (March 11, 2009) to assist the Board with Goals and Objectives for the Master Plan.
Planning/Zoning:
The Secretary announced that the Zoning Board of Adjustment meeting, scheduled for Thursday, February 12, 2009, has been cancelled.
Environmental Commission:
Michael A. Hogan, a member of the Weymouth Township Environmental Commission, who previously participated in the above discussion regarding Pinelands Commission, reported that the Forestry Program involving students from the Weymouth Township Elementary School is continuing with some problems still to be resolved.
There being no one in attendance from the Public, the meeting was not opened to the Public.
A motion for adjournment was made by Deborah Cohen; seconded by Karen E. Giffin, at 8:31 P.M., prevailing time.
Respectfully submitted,
Dominick P. Messina, Secretary
Page 3 of 3
Wednesday, January 14, 2009
WEYMOUTH TOWNSHIP PLANNING BOARD:
A regular, and re-organization , meeting of the Weymouth Township Planning Board was called to order on the above date, by Dominick P. Messina, Secretary, at 7:33 P.M., prevailing time.
The Secretary invited all in attendance to participate in the salute to the flag of our country.
As require in Chapter 231 of the Laws of 1975, The Open Public Meetings Act, or “Sunshine Law,” was read by Dominick P. Messina, Secretary.
The Secretary introduced the newly appointed Board Members to those present.
Roll call: (in alphabetical order, for the purpose of establishing a quorum):
Jill Baxter Present
H. William Billingham Present
Deborah D. Cohen Present
Frank C. Craig Present
William Deuber Present
Karen E. Giffin Present
Eileen B. Miller Absent – Called Absent in advance.
William Norton Present
Christopher Roth Absent – Called Absent in advance.
Dawn V. Sink Present
Steven R. Walsh Absent
Also in attendance were:
Dominick P. Messina – Secretary
Jeffrey J. Waldman, Esquire – Solicitor
Joseph E. Johnston, P.E., P.P., C.M.E. – Engineer/Planner
The Secretary announced the name and term of office for those individuals re-appointed to the Planning Board along with the names, and term of office for the newly appointed members.
The Secretary administered the “Oath of Office“ to the following:
Jill Baxter - Class II; 01/01/09 – 12/31/09
William Deuber – Class IV; Alt. #1 – 01/01/08 – 12/31/09 (Unexp. Term).
Dawn V. Sink – Class IV; 01/01/09 – 12/31/12
Page 1 of 6
The following members will be sworn in at their next attended meeting:
Christopher Roth – Class IV; Alt. #2 – 01/01/09 – 12/31/10
Steven R. Walsh – Class IV; 01/01/09 – 12/31/12
The Secretary reviewed the nominating and voting procedures with the members present.
The Secretary asked for nominations from the members present for the office of Chairman for the Year, 2009.
Eileen B. Miller was nominated by Jill Baxter; seconded by Karen E. Giffin.
Note: Mrs. Eileen B. Miller informed the Secretary that she was scheduled for surgery on this date, and might not be available to attend the meeting, but if nominated, she would accept.
There being no other nominations for the office of Chairman, a motion was made by William Norton; seconded by H. William Billingham, that the nominations be closed.
Voice vote: All-in-favor.
Roll call: (For the approval of the individual selected).
Jill Baxter Yes
H. William Billingham Yes
Deborah Cohen Yes
Frank C. Craig Yes
Karen E. Giffin Yes
William Norton Yes
Dawn V. Sink Yes
William Deuber Yes
The Secretary asked for nominations from the members present for the office of Vice-chairman for the Year, 2009.
Deborah D. Cohen was nominated by H. William Billingham; seconded by William Norton.
There being no other nominations for office of Vice-chairman, a motion was made by Jill Baxter; seconded by Karen E. Giffin, that the nominations be closed. Voice vote: All-in-favor.
Page 2 of 6
Roll call: (For the approval of the individual selected).
Jill Baxter Yes
H. William Billingham Yes
Deborah D. Cohen Yes
Frank C. Craig Yes
Karen E. Giffin Yes
William Norton Yes
Dawn V. Sink Yes
William Deuber Yes
The Secretary then relinquished the gavel to Mrs. Cohen, who thanked the Board, and she then asked the Secretary to continue with the re-organization agenda.
The Secretary asked for nominations from the members present for the office of Secretary for the Year, 2009.
The was some discussion as to whether the individual being nominated for Secretary should bear the title of “Administrator,” being that individual is not a voting member on our Board. It was finally determined, that being the present Secretary is an employee of Weymouth Township, and hired as with the title of Secretary, the title of Secretary would remain.
Dominick P. Messina was nominated by Karen E. Giffin; seconded by Jill Baxter.
There being no other nominations, a motion was made by Jill Baxter; seconded by Karen E. Giffin, that the nominations for Secretary be closed. Voice vote: All-in-favor.
Roll call: (For the approval of the individual selected).
Jill Baxter Yes
H. William Billingham Yes
Deborah D. Cohen Yes
Frank C. Craig Yes
Karen E. Giffin Yes
William Norton Yes
Dawn V. Sink Yes
William Deuber Yes
The Secretary thanked the Board for their continued vote of confidence.
Page 3 of 6
The Secretary read Two (2) Resolutions; Resolution 2009-1-PB, and Resolution 2009-2-PB, regarding the awarding of contracts for “Professional Services” without competitive bidding.
The Secretary asked the for a motion that Jeffrey J. Waldman, Esquire, #564 Shore Road, Somers Point, New Jersey 08244, be appointed Solicitor for the Weymouth Township Planning Board for the Year, 2009, with the same terms as in 2008..
Before voting, Mr. Waldman, Esquire, wanted the Board to be aware that he had been offered a position with Atlantic County Board of Taxation, which would require him to attend special training classes for the same, and although he had not yet been informed as to how soon these classes would start, he wanted the Board to be aware of his not being available to serve this Board as Solicitor in the near future.
Jeffrey J. Waldman, Esquire was nominated by Jill Baxter; seconded by Karen E. Giffin, with the same terms as in 2008.
There being no other nominations, a motion was made by William Norton; seconded by H. William Billingham, that the nominations be closed. Voice vote: all-in-favor.
Roll call: (For approval of the individual appointed).
Jill Baxter Yes
H. William Billingham Yes
Deborah D. Cohen Yes
Frank C. Craig Yes
Karen E. Giffin Yes
William Norton Yes
Dawn V. Sink Yes
William Deuber Yes
Mr. Waldman, Esquire thanked the Board for the appointment, and also stated that he enjoyed working with this Board.
The Secretary asked for a motion that the firm of Remington, Vernick, & Walberg, Engineers, #845 North Main Street, Pleasantville, New Jersey 080232-1457, be appointed Engineer/Planner for the Weymouth Township Planning Board for the Year, 2009, with the same terms as in 2008.
A motion was made by Jill Baxter; seconded by H. William Billingham, that the above mentioned firm be appointed, with the same terms as in the Year, 2008.
Page 4 of 6
There being no other nominations, a motion was made by William Norton; seconded by Karen E. Giffin, that the nominations be closed. Voice vote: All-in-favor.
Note: It was determined by Council, that a Roll Call was not necessary.
A motion was made by Jill Baxter; seconded by William Norton, that the Two (2) Resolutions appointing the Solicitor and Engineer/Planner, without competitive bidding, for the Year, 2009, be approved for publication. Voice vote: All-in-favor.
A motion was made by Jill Baxter; seconded by Karen E. Giffin, that The Press of Atlantic City and The Atlantic County Record be utilized as the official newspapers of this body for the Year, 2009. Voice vote: All-in-favor.
A motion was made by Karen E. Giffin; seconded by Jill Baxter, that the Weymouth Township Branch of The Sun Bank be designated as the depository of funds for the Weymouth Township Planning Board for the Year, 2009. Voice vote: All-in-favor.
A motion was made by Karen E. Giffin; seconded by H. William Billingham, that the meeting place for the Weymouth Township Planning Board, day of the month, and time of day, be maintained as in 2008. That being; the Weymouth Township Municipal Building, 2nd Wednesday of each month, and at 7:30 P.M., prevailing time. Voice vote: All-in-favor.
A motion was made by Jill Baxter; seconded by Karen E. Giffin, that the Weymouth Township Planning Board be guided in all of it’s meetings by Robert’s Rules of Order.
Voice vote: All-in-favor.
The Re-organization being complete, the Chairman resumed the normal order of business.
Minutes of the previous meeting, Wednesday, December 10, 2008, were approved as written on a motion by H. William Billingham; seconded by Karen E. Giffin. Voice vote: All-in-favor.
Communications were read, and received for proper action on a motion by Jill Baxter; seconded by Karen E. Giffin. Voice vote: All-in-favor.
The Zoning Officer’s Report for the Month of December. 2008 was received on a motion by Jill Baxter; seconded by Karen E. Giffin. Voice vote: All-in-favor.
Code Enforcement Officer’s Report – None.
Note: The Secretary informed the Board that the position of Code Enforcement Officer is temporarily vacant.
Page 5 of 6
Voucher submitted for payment – None.
Applications to be heard – None.
Note: The Resolution with regard to the completion of the Master Plan Review is to be available at the February, 2009 meeting.
Resolutions to be memorialized – None.
Old Business
Revised copies of the proposed By-laws for the Weymouth Township Planning Board were distributed for review, and are to be discussed at the February, 2009 meeting. The Board’s Solicitor invited E-Mail inquiries or suggestions, so they can be addressed before the next meeting. It was agreed that the seating priority on the dais, during Planning Board meetings, could also be included in the By-laws as follows:
Secretary, Chairman, Solicitor, Mayor, and Vice-chairman.
New Business:
None.
Zoning Board announcements:
None.
Environmental Commission:
None.
Announcements:
None.
No one from the Public was present, therefore the meeting was not opened to the Public.
A motion for adjournment was made by H. William Billingham; seconded by Karen E. Giffin, at 8:15 P.M., prevailing time. Voice vote: All-in-favor.
Respectfully submitted,
Dominick P. Messina, Sec’y.
Page 6 of 6
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