Weymouth meeting minutes

Weymouth Committee Meeting Minutes

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

June 23, 2010

This Special Workshop Meeting of the Weymouth Township Committee was called to order by Chairman Messina. The formalities of the “Sunshine Law” statement and the Salute to the Flag were dispensed with since there was no public present.

Those present included: Amelia Messina, Committee Chair Person, Frank Craig, Committeeman, Bonnie S. Yearsley, Township Clerk and Dawn Gorman, Chief Finance Officer. Committeeman Sean O’Brikis was not present due to a previous family commitment.

The purpose of this Workshop Meeting was to give the CFO an opportunity to sit down with the Township Committee to discuss any concerns or issues relating to her employment with Weymouth Township and the CFO position.

Ms. Gorman said she had listened to the tape of the Special Workshop Meeting held on June 9^th with several other Township Employees who had met with the Township Committee to discuss their positions. Gorman said she had been upset by several things Bonnie Yearsley, the Township Clerk had said during her interview which she found hurtful. Dawn went on to say that she felt Yearsley was not supplying necessary minutes, reports and information needed for her to perform her CFO duties and she was at a loss to explain what she could have done to cause Yearsley to have such an attitude.

Yearsley responded that she is in fact, in awe of Ms. Gorman’s many certifications and certainly did not intend for her comments to the Township Committee at the June 9^th meeting to be in any way hurtful, but simply an expression of her concerns about how much work one individual can possibly accomplish. Yearsley said she wanted to come to an understanding between the CFO, the Township Committee and herself as to just what jobs, relating to the Finance Department, were to be her responsibility. Yearsley said that in the best interest of the municipality, she would always step up and lend a hand in an emergency to do whatever job was needed. However, she had processed and mailed out the checks after the Township Meetings for the last year and she does not view this to be her responsibility. Yearsley also stated that she did not feel she could take on the responsibility of the Purchase Order system and suggested that perhaps the Tax Collector, Debra D’Amore might be asked to perform that work

Chairperson Messina said she felt it was very important to spell out exactly what job responsibilities are to be assigned to each employee. She said she would speak with Ms. D’Amore about the Daily Purchase Order responsibility.

Both Committeeman Craig and Chair Messina stressed their commitment to get the purchase order system up and running to be in compliance with state audit requirements.

Ms. Gorman distributed a list of information required by the CFO from the Township Clerk monthly on a continuous basis. All parties at the meeting reviewed the entire list.

It was agreed that:

*Yearsley will E-mail the minutes of the Township Meetings to Gorman as soon as possible after they have been completed.

*Gorman will supply a listing of Township Bank Accounts which Yearsley will be required to report upon monthly.

*Yearsley shall show all transfers/disbursements as well as money received.

*The Dog Account Report must show which payments comprise which deposits.

*All electronic payments, e.g. TEPS and PERS must be broken down by account.

*Payroll Reports from CASA, as identified by Gorman must be supplied by Yearsley for each pay as well as the reports which contain information regarding the SUI, State Tax and Fed. Tax payments.

*Yearsley shall distribute incoming bills to the department placing the order for approval signatures before they are turned in to the CFO.

*Any and all information relating to receiving, disbursing or transferring funds for the Township are to be provided to the CFO as they occur.

Messina requested that the Township Clerk write a memo to the Special Events Committee, the Environmental Commission, the Shade Tree Commission, the Rent Control Board, and the Planning and Zoning Boards to make it clear to them that any and all issues requiring expenditure or receipt of funds by Weymouth Township must be brought to the Township Committee for approval.

It was agreed that the Township Committee would meet with the CFO again in one month to determine what further actions, if any, might be necessary in order to bring the Township into complete compliance with current accounting practices and keep everything running smoothly.

There was no further business to be discussed at this time and the meeting was adjourned.

Approved: July 7, 2010

This Regular Meeting of the Weymouth Township Committee was called to order by Mayor, Amelia Messina who led the assembly in the Salute to our Nation’s Flag. The Township Clerk then read aloud the “Sunshine Law” statement and called the roll.
Roll Call: Craig-Present, O’Brikis-Present, Messina-Present.

Committeeman Craig requested that the Township Clerk supply the Township Committee with copies of the Insurance Requirements as outlined by the Joint Insurance Fund. He also asked the Township Engineer to supply copies of the coverage language currently used in contracts put together by their firm on behalf of Weymouth Township.

Motion by Craig seconded by O’Brikis, that the Engineers’ Report be accepted as discussed.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

Motion by Craig seconded by O’Brikis, that the Minutes for the Township Committee Meetings of January 20th , February 3rd, Regular Meetings be approved as distributed and bound into the minute book. Also that the Closed Session Minutes of February 3rd be approved as distributed with one correction to a typographical error.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

CORRESPONDENCE:
1. Letter from the Atlantic County Board of Health Re: Schedule of new Fees for Services offered by the Board of Health.

Motion by Craig seconded by O’Brikis, that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

Motion by Craig seconded by O’Brikis, that the Vouchers be approved and payment rendered.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

OLD BUSINESS:
There was no Old Business to be addressed at this time.

NEW BUSINESS:
Motion by Craig, seconded by O’Brikis that the Resolution in support of Weymouth Townships’ Participation in the Sustainable Jersey Municipal Certification Program
be adopted as read.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

The Committee considered an Ordinance to Regulate Highway Safety and Emergencies from a sample which is used by Atlantic County. The sample was given to the Township Attorney for review. He will draft a mirror Ordinance for Weymouth Township which will be placed on a future Agenda for processing.

Motion by Craig, seconded by O’Brikis that approval be granted for the Township Clerk to attend the annual Clerk’s Conference in Atlantic City at the Taj Mahal on March 23rd, 24th and 25th in order to obtain CEUs’ for her licensing renewal.
Roll Call: Craig-Yes, O’Brikis-Yes, Craig-Yes.

The Mayor directed that the Township Committee will hold a Special Budget Workshop on Tuesday, March 2, 2010 at 6:00 PM in the Municipal Building. The purpose will be to begin preliminary review of the budget figures for 2010.

Committeeman Craig requested that the Township Clerk supply him with all information regarding the Snow Event which occurred on December 18th, 19th, 20th and 21st.
He further informed the assembly that he had attended a meeting at the Atlantic/Cape College regarding the ACUA trash and tipping fees for the coming year, which he feels Weymouth Township will need to monitor carefully.

Committeeman O’Brikis mentioned that during the last snow storm he witnessed a near accident at 11th Avenue and Tuckahoe Road. He suggested that an LED Stop Sign would be a great help in making motorists aware of the dangerous intersections there and at 13th and Cape May Avenue.
Motion by Craig, seconded by O’Brikis, that the Clerk be directed to write a letter to the Atlantic County Roads Department making the foregoing suggestion.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

The Township Committee also resolved that the Special Meeting of March 2nd would be used to discuss the processing of Township Payroll with Dawn Gorman, CFO.

Motion by O’Brikis, seconded by Craig, that the Township Clerk write Thank-You letters to all Public Works personnel who participated in the most recent snow removal efforts.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

Lastly it was suggested that the E-Mail Addresses of the Committee Persons be added to the Township Web-Site. The Township Clerk was directed to forward that information along to Michael Hogan, Web Master.

Motion by Craig seconded by O’Brikis, that the meeting stand adjourned at 8:00 PM.
Roll Call: Craig-Yes, O’Brikis-Yes, Messina-Yes.

Approved:

Chairman Craig directed the Township Clerk to bill Soco Ent. for the Legal Fees associated with the Rent Control Board Hearing held is November.

Regarding #2 above in Correspondence, the Township Clerk was directed to set-up a meeting with the Dorothy Volunteer Fire Company Chief, Robert Gibney, the Public Works Director and the Committee to discuss issues involving the Belcoville Community Center and its possible rental.

Motion by O’Brikis, seconded by Messina, that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.
Roll Call: O’Brikis-Yes, Messina-Yes, Craig-Yes.

Motion by O’Brikis seconded by Messina, that the Vouchers be approved and payment rendered.
Roll Call: O’Brikis-Yes, Messina-Yes, Craig-Yes.

OLD BUSINESS:

Historical Society – Grant for the Belcoville Post Office
No representatives from the Historical Society were present at this meeting to discuss the next step(s) in the grant process. This topic will be placed on the next Agenda with notice to the Historical Society.

NEW BUSINESS:

Motion by O’Brikis, seconded by Messina that Resolution No 74-2009 : Budget Transfers within the 2009 Municipal Budget be approved pending the clarification of the last $3000.00 entry which has no line item notation.
Roll Call: O’Brikis-Yes, Messina-Yes, Craig-Yes.

Motion by O’Brikis, seconded by Messina, that Resolution No.76-2009: Placing Sean O’Brikis on roster to sign checks be adopted as presented.
Roll Call: O’Brikis-Yes, Messina-Yes, Craig-Yes.

The Township Clerk presented a Returned Check which had been issued by a resident to pay for Rental Registration in the amount of $200.00. The Township Solicitor will take the information in regard to this bounced check and direct a letter to the resident and the owner of the rental unit to attempt to recover the money.

The Clerk also explained that she had spoken to Maria Avila, a resident at Lenape Landing Townhouse project. Ms. Avila expressed concern with Septic Issues at Lenape Landing. She asked if the Township Engineer could be asked to look into the situation and recommend some solution(s). The Township Committee directed Chuck Fralinger to contact the Hamilton Township MUA and explore Ms. Avila’s concerns.

The Committee discussed quotes received for the repair of roof at the Old Post Office and the Community Center in Belcoville. There does not appear to be enough money in the budget to address these repairs at this time. The Committee directed the Township Clerk to notify the Public Works Director to place a tarp over the roof at the Community Center to help reduce damages. Mr. Craig asked to delay and further decisions in regard to the roof until the next meeting.

Safety Issues. The Township Committee was briefed on the Community Safety Leadership program outlined by the MEL. Organizing a successful safety program to protect the public was addressed and the Committee was asked to review the information packet supplied by the MEL for possible action in the new year.

Mr. Craig informed the Committee that information from Longport Mayor, Russo regarding the Open Public Records Act should be considered by the Weymouth Township Committee for a supporting resolution. The Clerk was directed to obtain a copy of the Resolution of support for the next meeting. Craig also gave a brief overview of the meeting which he attended at the annual League Convention in Atlantic City.
Committeeman O’Brikis spoke about the need to upgrade the Township web site, keeping the information there current and up to date with pictures of Township activities where possible. He further asked the Committee to mandate the purchase of Caller I.D. features on the phone system for the Township Clerk, the Tax Collector and Public Works.
Motion by O’Brikis, seconded by Messina, that Caller I.D. be added to the phone features for the main municipal phone numbers.
Roll Call: O’Brikis-Yes, Messina-Yes, Craig-Yes.

Committeewoman Messina told the assembly that the Special Events Committee had had a very successful Chinese Auction in conjunction with the Historical Society. The next function of the Special Events Committee will be the Holiday Breakfast on Sunday, December 13th.

PRIVILEGE OF THE FLOOR:
There was no further input from the Public.

Motion by O’Brikis seconded by Messina, that the meeting stand adjourned at 8:45 PM.
Roll Call: O’Brikis-Yes, Messina-Yes, Craig-Yes.

Approved:

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC
Township Clerk

Weymouth Township
Dorothy, New Jersey
August 5, 2009

This Regular Meeting of the Weymouth Township Committee was called to order by Committee Chairman Craig who led the assembly in a Salute to our Nation’s Flag. The Township Clerk then read aloud the “Sunshine Law” statement and called the roll.
Roll Call: Benish-Present, Messina-Present, Craig-Present.

Motion by Benish seconded by Messina, that the Money Received Report for the month of July 2009 be accepted as read and filed.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina, that the Tax Collector’s Reports for the month of July, 2009 be accepted as read and filed.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina, that the Zoning Officers Report for the month of July be accepted as distributed and approved.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Chairman Craig asked the Township Engineer about the progress of the Tax Map Review by the State of New Jersey. The Engineer replied that although the Weymouth Township Tax Maps have all been forwarded to the proper personnel at the State level to be reviewed and certified prior to any further steps in a Tax Re-valuation Program, the process is known to take a very long time. The Engineer will continue to check on progress and report back to the Township Committee.

In regard to the request from Soco Ent. for release of the Bonding for Section C, the Township Engineer stated that his firm had inspected the site and reviewed all the necessary paperwork and was recommending that the Township Committee approve the bond release.

Motion by Benish, seconded by Messina, that the Bonding for Section C in the amount of $590,809.80 at The Oaks of Weymouth be released per the recommendation and direction of the Township Engineer and the placement of a 2 year Maintenance Bond in the amount of $152,990.42.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina, that the Engineers’ Report be accepted as discussed.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina, that the Minutes for the Township Committee Meetings of July 1st and July 15th, 2009 be approved as distributed and bound into the minute book.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

CORRESPONDENCE:
1. New Jersey Office of the Attorney General – Re: Games of Chance
2. Fralinger Engineering – Re: Update on Upgrade to Water Allocation for The Oaks
3. Buena Vista Township Resolution Objecting to the Pinelands Commission Imposing A Septic System Management Plan.
4. “Pinelands-Friendly Yard & Garden Fair”
5. Mullica Township Resolution No. 83-2009 Supporting S2985.
6. U.S. Census Bureau – Re: Regional Meeting

Motion by Benish, seconded by Messina, that Weymouth Township mirror the Buena Vista Township Resolution Objecting to the Pinelands Commission Imposing a Septic System Management Plan.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina, that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina, that the Vouchers be approved and payment rendered.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

OLD BUSINESS:

Motion by Benish, seconded by Messina, that Weymouth Township Ordinance #482-2009 be given its Second Reading by Title.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

ORDINANCE 482-2009 REFUSE CONTAINERS/DUMPSTERS

Motion by Benish, seconded by Messina, that the Public Hearing for Ordinance #482-2009 be opened.

The Township Clerk briefly explained that this Ordinance has been mandated by the Department of Environmental Protection as part of the Stormwater Management Program.

Motion by Benish, seconded by Messina, that the Public Hearing for Ordinance #482-2009 be closed.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina, that Ordinance #482-2009 be finally adopted.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina, that Ordinance #483-2009 be given its Second Reading by Title.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

ORDINANCE 483-2009 PRIVATE STORM DRAIN INLET RETROFITTING

Motion by Benish, seconded by Messina, that the Public Hearing for Ordinance #483-2009 be opened.

There was no Public Input in regard to this Ordinance at this time.

Motion by Benish, seconded by Messina, that the Public Hearing for Ordinance #483-2009 be closed.

Motion by Benish, seconded by Messina, that Ordinance # 483-2009 be finally adopted.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Chairman Craig asked the Township Clerk to schedule a Special Workshop Meeting for the Township Committee to discuss the details of the proposed Public Land Sale.

Motion by Benish, seconded by Messina, that the Public Hearing for 2009 Open Space Budget be opened.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Township Clerk explained the history of the Open Space Tax and how it is computed. She gave the yearly receipt amounts starting with 2004 through 2009 as well as the parameters for expenditures through this tax program.

The Township Clerk explained the necessity for an advertised Public Hearing on proposed expenditure from the Open Space Budget and told the public that the intention had been to hold this hearing as part of the Regular Budget hearing earlier this Spring, however because of the amendment to the Regular Budget, its Public Hearing had been very abbreviated and confusing and the Open Space issues had not been addressed. She further explained that Weymouth Township Open Space funds were generated each year through taxation and could only be expended on acquisition of open space land, recreational facilities, historic preservation or preservation of farm land. The proposed installation of an irrigation system at the Municipal complex falls into the designated category and is a legitimate expenditure from this budget. Additionally, she pointed out that discussion regarding the irrigation system and funding through the Open Space Tax had been discussed at several meetings and did appear in the written and approved minutes of the municipality. There had been no attempt on the part of the Committee to hide facts or mislead the public.

The Clerk went on to inform the gathering that the Township had already paid $15,500.00 to the engineering firm for the specifications and the bid work. The Contract was awarded to the apparent low bidder conditioned upon review by the Township Engineer, the Township Solicitor and certification of available funding. The Township Chief Financial Officer had given her certification predicated upon the necessity for an advertised Public Hearing for the Open Space Budget and so the contract had not been signed by Weymouth Township to date.

She finally pointed out that it is the Township Committee only that has the authority to expend money on behalf of the municipality and it is their decision solely. They have two choices: Move forward with the contract as it is with funding from the Open Space Tax Fund or do not move forward and seek to void the contract which has already been awarded.

In regard to the existing Atlantic County Open Space Grants currently being moved within Weymouth Township there is only the Graham Property Acquisition and the Train Station Build out for $60,000.00. The Train Station Grant, being a recreational project would be the only one from which Atlantic County might consider shifting the funding.
This shift would require review by the Steering Committee and then approval from the Freeholders and most likely an entirely new application in a future funding round. The time frame to institute this alternate funding source is not possible with the current contract.

Solicitor Carroll reviewed the process of the legal award of contracts and in this case opined that if the Township did not sign the contract, it could most likely terminate the contract.

Eunice Hogan asked if the municipality had not put the cart before the horse in awarding the contract prior to the Public Hearing on the expenditure of Open Space Funds? The Clerk stated that although the Public Hearing was being conducted right now, the project and its funding source had been discussed during many Public Meetings.

Jill Baxter said she felt it was a lot of money for the Irrigation Project and it would deplete the total Open Space Fund and was not a proper use of the Open Space Tax funding.

Michael Hogan spoke, saying that the Recreational Space Element of the Masterplan had been approved by the Planning Board, the Pinelands and Green Acres and should be the guidance for spending Open Space money. He stressed that the action plan contained in the Element was based on open space meetings, surveys and comments from residents and that the irrigation system was not mentioned in the plan.

The Clerk read from the Action Plan and explained that most of the steps listed would need to be amended due to circumstances which had changed since the completion of the Element. Hogan insisted that the Element should then be changed and updated.

The Clerk asked if the Environmental Commission had ever, since 2004 and the institution of the Open Space Tax, requested or directed the acquisition or purchase of any specific properties. Hogan indicated that the plan specified properties for acquisition. The Clerk answered that the specified properties in the Element are currently not for sale. She also indicated that Weymouth Township had sought out and explored every opportunity to acquire land for Open Space including expenditure of General Budget money over and above Open Space Tax dollars.

Jim Pridgeon, Chairman of the Environmental Commission, suggested that this is a time for positive change that the Committee could make. The $15,500.00 invested in Engineering fees is not lost as the plan could be used in the future. It would be best for voters, tax payers and people who have a steak in the community not to spend the Open Space money for a sprinkler system which few people want. He expressed his feelings that alternative funding could be found for the Irrigation Project.

Lynn Lohr said she did not see the parents of the children who use the facility present to support the irrigation project and questioned if the Committee felt they had to spend the entire Open Space Fund on the project.

The Clerk attempted to explain the statutory restraints on the municipality regarding expenditures and the idea that you can’t have a fund raiser to fund a project if you did not anticipate the receipt of those funds in the original budget.

Chairman Craig reminded the assembly of the large numbers of children using the field to be irrigated and the need for adequate maintenance, general safety concerns and control of labor costs involved in the field itself. He repeated that he felt the cost of the Irrigation System was a sound investment in time and labor.

Motion by Benish, seconded by Messina, that the Public Hearing for the 2009 Open Space Tax Fund be closed.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Benish said he had spoken with Freeholder Chairman Curcio and asked if Atlantic County could divert or shift the funding from the Train Station project to the irrigation system project. Curcio had said it might be possible but the process would need to be run through the Atlantic County Department of Planning and Development, the Steering Committee for the County Open Space Grants and the County Freeholder Board.

Benish stressed that the Committee should take advantage of the situation which caused the hold up in funding and stop the Irrigation Project. Benish reminded the Committee that he had voted against awarding the project because he does not think it is a good expenditure of Open Space money. There is now an opportunity to look for alternative funding.

Craig reviewed where the issue stood at this time; the Public Hearing is concluded and the Committee can now make its decision to expend the Open Space Tax money if they want. Many good points were raised in a calm atmosphere and his proposal is to delay the start of the project for sixty (60) days to seek confirmation of alternative funding sources. Craig went on to say that he had already spoken to representatives from Green Acres and the Audubon Society who all expressed support for the irrigation project and expenditure of Open Space Funding.

Motion by Benish, seconded by Messina, to postpone the vote on the expenditure of Open Space Funds for the Irrigation Project for a term of ninety (90) days.
Roll Call: Benish-Yes, Messina-Yes, Craig-No.

Craig said he had voted not because the ninety (90) day postponement would bring us to November and chances of installing the Irrigation System before the danger of frost would be limited.

Benish then made a motion to authorize a letter be sent to the Atlantic County Department of Planning and Development, Ranae Fehr, the administrator of the Open Space Grant Program and the Freeholder Board to request shifting the Train Station funds outside of the normal grant round.

Craig said he did not wish to terminate the Train Station Project by shifting the funding.

There was no second to Mr. Benish’s motion.

Karen Giffin asked if any of the Township Committee members had looked for other funding at any time during the planning to do this Irrigation project. She said she felt the Irrigation Project was too expensive.

The Clerk briefly reviewed the bidding process and explained that the municipality was mandated by State statute to adhere to the purchasing guidelines requiring union pay scales, proper insurances and certificates, etc., in short the lowest responsible bidder. The project could be re-bid, however there would be new costs involved in the advertisement and reprinting of the specifications, etc., with no guarantee that the low bidder would be lower than the current contract.

Motion by Benish seconded by Messina, that the Clerk send a letter to the Atlantic County Department of Planning and Development, Ranae Fehr, and the Atlantic County Freeholder Board requesting consideration and help in locating alternative funding sources for the Irrigation Project.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Chairman Craig then mentioned that figures quoted at the last meeting by Michael Hogan regarding a Hamilton Township purchase of Open Space in the amount of $428 per acre were wrong and the actual price was $3,100.00 per acre. He said that even the Press of Atlantic City had gotten the facts wrong and he felt the need to place this correction in the record.

Township Solicitor, James Carroll had distributed a current draft of the Municipal Services Ordinance to be considered by the Committee. They were not prepared at this time to take further action in this regard and asked that the Township Clerk place this Ordinance on the next agenda for consideration.

NEW BUSINESS:

Motion by Benish, seconded by Messina that approval be granted to the South Jersey Gas Company for Street Opening – Installation of Gas Main – Grace Avenue in Belcoville
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina, that the Township Clerk be directed to request that the Gypsy Moth Survey be conducted by the State of New Jersey at no cost to the Township.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that the Vacation Request submitted by the Township Cerk for October 13th through the19th be approved.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that the Resolution reaffirming CFO Dawn Gorman as the person empowered as the Purchasing Agent for the Township of Weymouth and raising the Bid Threshold as provided by State Statute be adopted as read.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

There were several issues which the Committee would like to be investigated by the proper officials:
Person sleeping in a car at the apartments owned by Joseph Barry in Belcoville.
Persons selling fishing lures at the property located across from the Municipal
Building.
These will be forwarded to the Code Enforcement Officer and the Zoning Officer for resolution.

Mr. Craig also asked the Township Solicitor to make further inquires into the issue of Lois Finifter, the Atlantic County Tax Assessor who allowed a Tax Appeal for a resident in Weymouth Township even though the resident would not allow the Weymouth Township Tax Assessor access to his property to gather information for the Tax Appeal. This was in direct conflict with the policy which Ms. Finifter had discussed at a public meeting.

Motion by Benish, seconded by Messina, that the meeting be opened for public comment.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

There were no further comments from the Public at this time.

Motion by Benish, seconded by Messina, that the meeting be closed to public comment.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina, that the meeting stand adjourned at 9 PM.
Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Approved:

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

July 1, 2009

This Regular Meeting of the Weymouth Township Committee was called to order by Chairman Craig who led the assembly in a Salute to our Nations’ Flag. The Township Clerk then read aloud the “Sunshine Law” statement and called the roll.

Roll Call: Benish-Present, Messina-Present, Craig-Present. Also present were the Township Engineer, Michael Fralinger and the Township Solicitor, James Carroll.

Motion by Benish, seconded by Messina , that the Money Received Report for the month of June, 2009 be accepted as read and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Tax Collector’s Reports for the month of June, 2009 be accepted as read and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Township Engineer stated that his firm had sent a letter to the Engineer for Soco Ent., requesting information and update on the DEP water allocation situation and is currently awaiting a response.

Mr. Fralinger presented a Summary of Bids for the Irrigation System Project for the Committees’ review and consideration.

In regard to a letter received from the DEP pertaining to the closure of the Landfill, the Engineer explained that the Township would have 90 days to respond to the DEP. He is suggesting that the Township Committee make arrangements to sit down with representatives of the DEP to discuss this matter.

As to other outstanding projects, the Engineer reported that specifications for the current street resurfacing project are still being drafted and should be ready by the end of July to go out to bid. Weymouth Township Tax Maps have been submitted to the State of New Jersey for review. Mike Fralinger will check on the progress.

Motion by Benish, seconded by Messina , that the Engineers’ Report be accepted as discussed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Housing Inspector’s Report for the first half of 2009 be accepted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Zoning Officer’s Report / Supplemental Mercantile License Report be approved as discussed and the license(s) issued as recommended by the Zoning Officer.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Public Works Director’s Report be accepted as distributed and discussed be approved and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Michael Hogan reported on the recent Pinelands Municipal Council Meeting. Concerns regarding the projected cost of inspection requirements for the new Septic System Program were discussed. Mr. Craig suggested that information in this regard be placed in the next Municipal News Letter advising residents to keep files on all work done to their Septic Systems which might defray some of the cost involved with the mandated inspections. He further suggested that the next time there is a meeting of the Pinelands Municipal Council at which the Pinelands Commissioners are scheduled to be present, all Zoning, Planning and Environmental Commission members should be notified and their attendance encouraged.

Motion by Benish, seconded by Messina , that the Pinelands Municipal Council Meeting Minutes of 6/29/2009 be approved as submitted.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Minutes for the Township Committee Meetings of June 17th the Special Emergency Meeting of June 22^nd and the Special Meeting of June 26th be approved as distributed and bound into the minute book.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

CORRESPONDENCE:

1. NJ Senator Joe Pennacchio – Resolution: Supporting “Transparency in Government Act”.

2. Fralinger – Re: Water Allocation Permits – The Oaks.

Motion by Benish, seconded by Messina that a Resolution mirroring that submitted in #1 of Correspondence above, Supporting “Transparency in Government Act”, be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Bensih, seconded by Messina , that the Vouchers be approved and payment rendered.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

OLD BUSINESS:

Motion by Benish, seconded by Messina , that Ordinance No. 481-2009 be given its Second Reading by Title.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

AN ORDINANCE REPEALING PRIOR ORDINANCE NO. 435 OF 2005

Motion by Benish, seconded by Messina , that the Public Hearing for Ordinance No. 481-2009 be opened.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

There was no input from the Public in regard to this Ordinance.

Motion by Benish, seconded by Messina , that the Public Hearing for Ordinance No. 481-2009 be closed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that Ordinance No. 481-2009 be finally adopted.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

There was a discussion regarding the OPRA request submitted to the Atlantic County Board of Taxation for minutes, notes, recordings, etc. of the recent Tax Appeals. The Township Committee directed the Township Clerk to ascertain from Tax Assessor, Bernadette Leonardi if she was denied permission by Mr. and Mrs. Snow to enter on their property for the purpose of confirming her assessment for the appeal process.

There were concerns among the Township Committee Members that the Atlantic County Board of Taxation was being extremely unhelpful and insensitive to difficulties created for our Township by a severe drop in our ratio and the impact which the revaluation in Atlantic City had on the County Equalization amounts. Tax appeals certified by the Atlantic County Board of Taxation and awarded with no logical review or determination have done even more damage to our current property tax situation. The Township Committee may have to press these issues further with the Board of Freeholders.

NEW BUSINESS:

Motion by Benish, seconded by Messina , that the W.A.C.Y.L – Request to use Municipal Fields for Soccer Season 8/3 to 10/31 be granted with the condition that they cannot use the facilities on the dates of the Octoberfest and the Wennie Roast.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Township Solicitor, James Carroll explained the recent court finding on Trash Collection for Apartment complexes in New Jersey . He is of the opinion that Weymouth Township is currently within the law regarding our reimbursement to Lenape Landing Appartments for trash service.

Motion by Benish, seconded by Messina, that the bid for Installation of an Irrigation System at Municipal Complex be awarded to the apparent low bidder after review of all bid submissions and approval of same by the Township Engineer and the Township Attorney and receipt of Certification of Funding for the project issued by the Chief Financial Officer. (Please see the attached Summary of Bids as submitted by the Township Engineer.)

Roll Call: Benish-No, Messina-Yes, Craig-Yes.

Messina asked the Township Clerk to refer a complaint regarding 1305 Matthews Avenue , screens on windows and doors are ripped and torn making the property look derelict.

Quotes for termite treatment of Municipal Properties are still being obtained by the Public Works Director and will be reviewed at a later date.

The ownship Clerk is assembling the necessary forms and information regarding Township held parcels to be sold at auction. Attorney Carroll explained that the Committee had leeway in the way the parcels could be offered and limits on use as well as minimum bids could be considered.

Committeewoman Messina shared with the Committee that the Special Events Committee had received approximately $7400.00 in donations to date.

Motion by Benish, seconded by Messina , that the meeting be opened to Public Comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Mike Hogan reported that fourteen canoes and kayaks had enjoyed an outing on the South River sponsored by the Environmental Commission. Also, the Nature Resource Inventory has been completed and will be approved at the next meeting of the Environmental Commission.

Dale Messina reported that the tower at the Dorothy Volunteer Fire Company Grounds has its cables, antennas and building in place. There is currently no cell phone service providers renting transmitter space on the tower. Dale Jr. and Brian Messina have graduated and are not Fire Fighter One members of the DVFC. The Township Committee congratulates them on their accomplishment.

Dominick Messina reported that Jeffery Waldman who currently serves as the Solicitor to the Planning Board has taken an appointment as a member of the Atlantic County Tax Board and will be unable to continue in the employ of Weymouth Township. Steven Demore has been appointed by the Planning Board to fill the vacant solicitor’s position. He will start at the August meeting.

Motion by Benish, seconded by Messina , that the Public portion of this meeting now be closed.

Roll call: Benish-Yes, Messina-Yes, Craig-Yes.

The Township Committee directed that the Township Solicitor should prepare a draft Ordinance addressing the issues contained in the settlement agreement between Soco Ent. and Weymouth Township which terminated the ongoing law suits. The Committee will consider this draft at their next meeting.

Motion by Benish, seconded by Messina , that the meeting stand adjourned at 8:55 PM .

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Approved: August 5, 2009

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

June 22, 2009

This Special, Emergency Meeting of the Weymouth Township Committee was called to order by Chairman Craig. The purpose of this meeting was to interview and consider for hire, a temporary Public Works Laborer for a period of two weeks through the 6^th of July.

Present were Chairman Craig and Committee woman Messina . Mr. Benish being absent.

Because the current full-time Public Works Laborer has been admitted to hospital with an unknown recovery time and the preparations for the 4^th of July Celebration require at least three people working, it is necessary to consider this temporary fill-in. There was not adequate time to advertise this meeting in the news paper or to advertise the position, however the emergent nature of the situation required this immediate action for the limited time frame.

The Application from Michael Triboletti was considered by the Township Committee and Mr. Triboletti was asked several questions regarding his understanding of the temporary nature of the job. He said he understood completely and was ready to start work immediately. The Chairman asked Mr. Triboletti where he was living and he answered that he currently resides at the home of Ron Carroll, the Public Works Director.

Ms. Messina asked that Mr. Triboletti step out of the room so that the Committee could discuss the situation. She then expressed her concern that with so many local residents out of work and suffering from the current economic situation, she felt it wrong to hire this person who was unknown to her. She felt the position should be advertised.

Chairman Craig reminded her that time was of the essence due to the impending holiday and the necessary work schedule to prepare for the celebration. He suggested that Mr. Triboletti be hired for the limited time period through the holiday and if it becomes necessary to consider a more permanent replacement for the hospitalized employee, then the position will be advertised and comprehensive interviews held.

Ms. Messina insisted that she still could not go along with Mr. Craig’s suggestion. Both Craig and Messina directed the Township Clerk to contact Committeeman Benish as soon as possible to ascertain his feelings and break the impass.

Mr. Triboletti was called back into the room and told that the Committee would wait for an answer from the third Committeeman before making its decision. Mr. Triboletti agreed that he would wait for the Township Clerk to inform him of the final decision as soon as possible. Mr. Tribolett left the room.

The Clerk informed the Township Committee members that the Access Roadway being created on the Carroll property from South Jersey Avenue to the Fire Works Staging Site was all but completed and will be able to handle all vehicles except, perhaps the largest of the fire trucks. The Committee expressed its dismay at the decision of the Bethlehem Lutheran Church to require such complicated waivers for the use of their existing access lane as to make it impossible to comply. The Committee directed the Township Clerk to submit any and all future requests from the Bethlehem Lutheran Church for the use of the Municipal Complex to their attention for approval consideration.

There being no further business to come before the Township Committee, the meeting was adjourned.

Approved:

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

June 17, 2009

This Regular Meeting of the Weymouth Township Committee was called to order by Chairman Craig who led the assembly in a salute to our nation’s flag. The Township Clerk then read aloud the “Sunshine Law” statement and called the roll.

Roll Call: Benish-Present, Messina-Present, Craig-Present.

A Bid Opening for the Irrigation Project at the Municipal Complex has been scheduled for Friday, June 26, at 10:00 AM . The Township Committee directed the Township Clerk to advertise this as a Special Meeting as they would like to be present.

The Committee discussed with the Township Engineer the possibility of releasing the performance bonds for Phase II, Phase A and Phase B in The Oaks as requested in their May 1st Letter.

Motion by Benish, seconded by Messina , that the Performance Bonds for Phase II, Phase A and Phase B in The Oaks be released pending receipt and approval by the Township Engineer of the final Soil Conservation Certification.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Also pertaining to The Oaks Operating License for 2009;

Motion by Benish, seconded by Messina , that release of the 2009 Operating License for The Oaks of Weymouth be approved pending receipt of a letter from the Township Engineer certifying the completion of the outstanding punch list items.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Engineers’ Report be accepted as discussed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Court Report for the Estell Manor, Corbin City and Weymouth Township Court be approved and filed as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Minutes for the Township Committee Meeting of June 3, 2009 be approved as distributed and bound into the minute book.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Chairman Craig recognized Stephan Jackson from the Atlantic County Sheriffs’ Office who gave a presentation of assistance available to residents who are facing foreclosure on their homes. Stephan Mickler and Jim Hall representing NJ HUD also presented available programs for individuals who are suffering in these tight economic times. Handouts which they supplied will be made available to residents through the Tax Collector’s Office and the Office of the Township Clerk.

Atlantic County Sheriff, Frank X. Balles then arrived and spoke to the Committee about recent changes within the Sheriff’s Office which can provide assistance to our municipality such as bike patrols, an arson dog and a finder dog, as well as guidance to form a Town Watch program, etc.

Chairman Craig thanked the staff from the Sheriff’s Office for their timely information and updated programs.

CORRESPONDENCE:

1. State of New Jersey DEP – Re: Settlement Agreement The Oaks of Weymouth/SOCO Enterprises WAP 5365

2. Atlantic County Executive Office – Dennis Levinson Re: Ltr. From Mr. & Mrs. T Farrell – Notice of water over use at The Oaks.

3. Atlantic County Planning and Development – Re: Sewerage build out map.

Motion by Benish seconded by Messina , that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Vouchers be approved and payment rendered.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

OLD BUSINESS:

Motion by Benish, seconded by Messina that Ordinance No. 480-2009 be given its Second Reading by Title.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

ORDINANCE NO. 480-2008 – SALARY RANGE ORDINANCE

Motion by Benish, seconded by Messina , that the Public Hearing for Ordinance No. 480-2009 be opened.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Clerk briefly explained that Weymouth Township sets a range for each salaried position within the Township and then adopts a yearly Resolution which indicates the exact amount each employee makes within his/her specific range. There were no questions from the audience.

Benish directed that the next Salary Ordinance must have a stipend for the Emergency Management Coordinator added.

Motion by Benish, seconded by Messina , that the Public Hearing for Ordinance No. 480-2009 be closed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that Ordinance No. 480-2009 be finally adopted.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes

The Township Committee reviewed the listing of Township held properties and directed the Township Clerk to prioritize the listing and put together the process for placing these properties in a Land Sale to be held later this year.

Township Solicitor, James Carroll addressed the current issues relating to the most recent Tax Appeals handled by the Atlantic County Board of Taxation. An OPRA request sent by the Township Clerk to the Board of Taxation was declined stating that there were no notes, minutes or recordings of the appeal hearings. This will be pursued by the Solicitor and if need, be referred to the Records Council at the State level.

The Solicitor further explained that the County Tax Appeal results can be appealed to the State by the Township Committee if within certain time frames. He will look into this also.

In regard to The Oaks of Weymouth, Mr. Carroll has been working on a draft of an ordinance to correct the pad fees making them a Municipal Service Fee which each Oaks resident must pay. Carroll suggested that a built-in inflator amount needs to be linked to some logical indicator. The Committee suggested that the 4% CAP rate for the Municipal Budget should be the correct amount of yearly increase in the Municipal Services Fee.

NEW BUSINESS:

Motion by Benish, seconded by Messina , that Ordinance 481-2009 Repeal of Sex Offender Residency Requirements Ordinance, be given its First Reading by Title.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes..

Motion by Benish, seconded by Messina , that approval be granted for the removal of 7 dead trees quoted by Sprouse’s Tree Service at a total of $2,400.00.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that Resolution No. 57-2009 DOT Grant Application 00270 be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that Resolution No. 58-2009 DOT Grant Application 00272 be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Chairman Craig reported to the Committee in regard to the Special Education Conference which he had attended with Superintendent Donna Van Horne and School Board President John Doerr on the same date as the last Township Meeting, June 3, 2009 hence his absence at the Township Committee Meeting on that same evening.

The State of New Jersey has mandated a restructuring study of school districts considering regionalization Vs. Consolidation. The school systems have been divided into five groups which are being called packages. Weymouth Township is in package #4 with Buena Borough, Buena Vista Township and Estell Manor.

Students from various State Colleges will be used to execute the study which should be concluded before the end of 2009. This study will be looking at the financial aspects of regionalization vs. consolidation rather than the educational aspects. The proposed changes will then be placed on a referendum for the voters to decide.

If the proposed plan is rejected by any of the members of a “package” then the change will not be possible, however, the resulting State Aid situation for those school districts not participating in the new packaging will likely be adversely affected. It was estimated that there will be a ten (10) year phase out of the current school funding situation.

Committeeman Benish requested that the Committee obtain quotes for termite treatment for each of the buildings owned by the Municipality, as swarming termites have been noted in the building at 45 South Jersey Avenue . Ron Carroll will be directed to request these quotes for Committee review and consideration.

Benish also told the Committee that he had spoken with Jan Clark and one of the owners of The Oaks and principal in SOCO Ent., suggesting they stop issuing eviction notices for excessive water usage by Oaks residents and rather focus on improving communications between the residents and management and exploring ways to limit the irrigation issues.

Motion by Benish, seconded by Messina , that the meeting be opened to Public Comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

PRIVILEGE OF THE FLOOR:

There were no issues brought by the Public at this time.

Motion by Benish, seconded by Messina , that the meeting be closed to Public Comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the meeting stand adjourned at 9:30 PM .

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Approved:

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

May 11, 2009

This Special Budget Work Shop Meeting of the Weymouth Township Committee was called to order by Mayor Craig. Those present were Mayor Craig and Committeeman Benish. Committeewoman Messina was unable to be in attendance. Also present was the Township Clerk, Bonnie S. Yearsley. There was no Salute to the Flag nor Statement of the Sunshine Law read aloud.

The members of the Township Committee who were present, along with the Township Clerk reviewed each line item of the municipal budget pertaining to the administration of the municipality and considered current circumstances which might make it possible to cut certain expenses.

Slight increases were added to several line items where it was perceived that expenditures would exceed the amount originally proposed, however a total of $46,900.00 was reduced from other line items.

It was agreed by the Committee Members that the Township Clerk would forward the amended figures to the Township Auditor, Robert Swartz for review and computation into an amended budget document. The Public Hearing on the originally introduced budget will be held on May 20^th along with the explanation and introduction of the amended budget. A new Public Hearing will be advertised along with the amended budget for June 3^rd at which time the Township Committee will consider final adoption of the amended budget.

There was no further business to come before the Township Committee at this time and so the meeting was adjourned.

Approved:

This Special Executive Session Meeting to be done by Phone Conference was called to order by Chairman Craig.

Motion by Benish, seconded by Craig to adopt a Resolution to hold this meeting in Closed Session with no public present for the purpose of discussing pending litigation between the Township of Weymouth and Soco Ent., operating as The Oaks of Weymouth
Roll Call: Benish-Yes, Craig-Yes.

The meeting was held in the Weymouth Township Meeting Room with the doors closed and no public present.

Pesent were Chairman Craig, Committeeman Benish and the Township Clerk, Bonnie Yearsley. At 3:00 PM. a phone call was placed to Rich O’Neill and Bill Huber representing Soco Ent. and with all in agreement, the phone was placed in the conference mode. Everyone also said they understood a memo from Christopher Hanlon, Attorney for Soco, that any discussions during this meeting would not be admissible in court.

Discussing regard the current law suits pending in court pertaining to the Pad Fee issue vs. a Municipal Services Fee and the “deflator” factor in the Rent Control Ordinance were discussed.

Weymouth Township proposed that Pad Fees would revert to “Municipal Service Fee” and would be borne by the residents of The Oaks. $18.00 would come out of the existing rent and the residents would pay another $5.00 in addition to the $18.00 making a Municipal Service Fee of $23.00 per unit per month.

Craig further offered that Weymouth Township would consider discussing the deflator portion of the Ordinance.

The Soco representatives were concerned about the start dates of any of these proposals and said they would require that the amendments be retro active back to July of 2008. It was not clear to anyone if it would be legally possible to make these changes retro active. It was agreed that legal advice would be needed in this regard.

Mr. Craig explained that the cost of the current litigation and all future appeals had added impact upon Soco due to the fact that not only are they paying their own lawyer, but being one of the largest tax payers in Weymouth Township they are also paying a good portion of the Township Attorney Fees.

It was agreed that the Soco reps. would consider the entire conversation and that Mr. Craig would seek legal advice from the Township attorney in regard to making changes retro active to earlier dates. There would be a decision within the next day or two by both parties as to the possibility of negotiating an agreement. It was further agreed that the court hearing for the following week would be postponed if both parties felt the negotiation was moving in a positive direction.

There being nothing further to discuss at this time the phone call was terminated.

Frank Craig then placed a call to James Carroll, Township Attorney and reviewed the content of the previous phone conversation with him with the phone in the conference mode. Mr. Carroll confirmed that negotiations could be made to a retro active date and that the “deflator” portion of the Rent Control Ordinance could be completely removed with no harm to the Township. Craig said he would be in contact with the Soco Reps. in a day or so to determine their feelings on further negotiations.

There being no further business to conduct in regard to this matter, the meeting was adjourned.

Approved:

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

April 1, 2009

This Regular Meeting of the Weymouth Township Committee was called to order by Committee Chairman, Frank Craig who led those present in the salute to our nation’s flag. The Township Clerk then read aloud the “Sunshine Law” statement and called the roll.

Roll Call: Benish-Present, Messina-Present, Craig-Present. Also present were Chuck Fralinger, Engineer, James Carroll, Township Solicitor and the Township Clerk, Bonnie Yearsley.

Motion by Benish seconded by Messina that the Money Received Report for the month of March, 2009 be accepted as read and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Township Engineer reported that the drafting of plans and specs for the current DOT Grant project, “ Darlington Street ”, are now almost complete. He will be meeting with DPW Director Carroll in the near future to review the draft and address any remaining concerns before drafting the final specifications.

All proposals for “Stimulus Projects” have been submitted to the State for consideration.

Chairman Craig will meeting with the architect on site at the Belcoville Community Center to discuss the Bathroom ADA project.

Committeeman Benish commented that the Termite Inspection of various Municipal Buildings revealed that although there is evidence of termite infestation at the Old Post Office, the Museum and the Municipal Building , there is no current activity due to Winter hibernation. He cautioned that further investigation, when the weather warmed up, would be necessary.

Chairman Craig asked the Township Clerk to check with the Township Auditor, Robert Swartz in regard to the use of Open Space money to fund the irrigation project, including the Engineering fees for this project.

Committeeman Benish proposed looking into the possibility of applying for a “Safe Streets to Transit” grant to construct a sidewalk along US Rt.#50 from 11^th Avenue to the intersection of Rts. #40 and 50 in Mays Landing. He further suggested that Hamilton Township should be contacted to ascertain the possibility of a joint application which might have a more favorable review by the State agency.

Motion by Benish seconded by Messina , that the Engineers’ Report be accepted as discussed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Zoning Officer’s Report for Mercantile Licenses be approved and the 2009 Certificates issued per his recommendation.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Committeewoman Messina said she disagreed with the Zoning Officers findings in regard to the living units at the Patterson residence. She indicated that he should investigate further in this case.

Motion by Benish, seconded by Messina , that the Zoning Officers Report for the month of March be approved as read by the Township Clerk, and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Committee Chairman Craig recognized the Commander of the Buena State Police Barracks, Col. Shannohan who briefed the Committee in regard to numbers and types of Police Calls within Weymouth Township during the last quarter.

Committeeman Benish noted that Trooper Ernie Luccarini would be holding a meeting on April 27^th in the Municipal Building to address questions about forming a Neighborhood Watch group. The Commander said he would try to attend.

Motion by Messina , seconded by Craig that the quote for upgrading of the Emergency Lighting to code within the Municipal Building be awarded to Janney Electric for a price of $4,950.00. This was the lowest, most responsible bidder, per the quotes received by the Public Works Director Ronald Carroll.

Roll Call: Benish-No, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Public Works Director’s Report be accepted as distributed and discussed .

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina that the Minutes for the Township Committee Meetings of March 4, 2009 and March 18, 2009 be approved with the addition of the name and telephone number of the State Employee whom Mr. Benish spoke with regarding the Property Tax Rebate eligibility of residents at The Oaks; and bound into the minute book.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

CORRESPONDENCE:

1. NJ Council on Special Transportation – Membership Application

2. NJ Historic Trust – Re: Mandatory Workshop

3. Atlantic County Department of Regional Planning & Development – Train Station Grant.

Motion by Benish seconded by Messina , that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Vouchers be approved and payment rendered.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

OLD BUSINESS:

Discussion: Pinelands Clustering Rule Proposal

Committeeman Benish expressed his surprise at the rapid timeline of this new legislation and its approval. He directed the Township Clerk to request records from The Pinelands Commission in regard to minutes /transcripts and testimony in regard to the clustering rule adoption.

NEW BUSINESS:

The Township Clerk presented the renewal policy for Accident and Health Insurance for DVFC members. The Committee directed the Clerk to contact the Joint Insurance Fund in regard to this coverage to ascertain the need and the validity of this additional coverage prior to making any payments

Chairman Craig proposed adopting the suggested Resolution from the New Jersey League of Municipalities making April 19, 2009 “Supporting our Troops Day”.

Motion by Benish, seconded by Messina , that this Resolution be adopted with the addition of wording indicating that, “Every day should be dedicated to the support of our troops!”

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that the request for vacation from DPW – Ronald Carroll for the following dates; 5/11 to 5/15 and 7/24 and 7/27 be approved.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the request for vacation from Twp. Clerk – Bonnie S. Yearsley for the date of 4/6 be approved.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Township Clerk provided a Banking Proposal from Susquehanna Bank for the Township Committee to review as due diligence in obtaining the best services for the tax payer dollar. The Committee will review their copies and revisit this subject at a later date.

Motion by Benish, seconded by Messina that the following Continuing Education Credits be approved:

Chief Financial Officer 4/27 through 4/30 $300.00

Tax Collector 5/19 through 5/21 $285.00

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Resolution No.30-2009 which ratifies the previous budget transfer resolution be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

PRIVILEGE OF THE FLOOR:

Motion by Benish, seconded by Messina , that the meeting be opened for Public Comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Chairman Craig recognized James King who urged the Committee to request that New Jersey Transit change their #553 bus route to include a stop on 11^th Avenue near The Oaks of Weymouth and also in Belcoville at the intersection of 11^th Avenue and Route #50. This change would provide much needed transportation for seniors and others in the Belcoville area who currently find it difficult, if not impossible to use the bus service with its current stops. Mr. Craig said he would look into this suggestion if Mr. King would write down all the pertinent information.

Carla Gibney thanked the Committee for asking the County to police the trash along 11^th Avenue .

Motion by Benish, seconded by Messina , that the Meeting be Closed to Public Comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that the Resolution moving the meeting into a Closed Session for the purpose of discussing Pending litigation with Soco Ent. be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

CLOSED SESSION: Discussion of Pending Litigation; Soco Ent.

Motion by Benish, seconded by Messina , that the meeting be brought back into Open Session.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Township Committee members have agreed to personally contact the owners of The Oaks, Soco Ent. and attempt to set up a conference call between the Committee and the owners to discuss possible settlement of the disputes contained in the current law suit.

Motion by Benish, seconded by Messina , that the meeting stand adjourned at 9:15PM .

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Approved:

This is to certify that adequate notice of this meeting, stating the time, date, location and to the extent known, the agenda has been advertised and/or posted as required by law.

Bonnie S. Yearsley, CMC

Township Clerk

Weymouth Township

Dorothy , New Jersey

March 18, 2009

This Regular Meeting of the Weymouth Township Committee was called to order by Chairman Craig who led the assembly in the Salute to our Nation’s Flag. The Township Clerk then read aloud the “Sunshine Law” Statement and called the roll.

Roll Call: Benish-Present, Messina-Present, Craig-Present.

Also present were Chuck Fralinger, Township Engineer and the Township Solicitor, James Carroll along with the Township Clerk, Bonnie Yearsley.

Motion by Benish seconded by Messina , that the Inter-Municipal Court Report for the month February, 2009 be approved as read and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Engineers’ Report be accepted as discussed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Public Works Report be accepted as discussed and filed.

Roll Call: Benish-Yes, Mesina-Yes, Craig-Yes.

A discussion of the Weymouth Township Committee Meeting Minutes from the Meeting of March 4^th was undertaken. Committeewoman Messina said she would not approve the minutes without the inclusion of the discussion regarding Resolution #21-2009 which addressed the Interest Rate collectable on delinquent taxes. This resolution (#21-2009) which was adopted during the March 4^th meeting effected only the tax collection moving forward from that date. The question of rate of interest on delinquent taxes collected from 2007 through 2008 remains unresolved as no resolution changing the rate from its 2006 level seems to exist. The Township Clerk explained that she and the Auditors had reviewed the minutes and even the notes from the meetings in 2006 and 2007 but were unable to find any directives in regard to the rate of interest on the delinquencies.

Township Attorney Carroll suggested that the Committee adopt a Resolution non-protunct (which means going back) to attempt to correct the situation.

Motion by Benish, seconded by Messina , that a Resolution setting the rate of interest on delinquent taxes for the years 2007 and 2008 at 8% for amounts under $1500 and 18% on amounts over $1500 be adopted.

Roll Call: Benish-Abstain, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Clerk be directed to go back and listen to the recordings for 2006 and 2007 to find reference/existence of a resolution in this regard.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Minutes for the Township Committee Meetings of March 9th be approved as distributed and bound into the minute book.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Committee discussed the issues addressed during the Pinelands Municipal Council Meeting regarding new septic rules and new directives regarding clustering.

Messina explained that Mr. Liggett, the Pinelands representative, had said the municipality can draft our own Ordinance, addressing key concerns as needed.

Jill Baxter, Planning Board Member expressed her thoughts that the Committee should write to Lisa Jackson of the EPA and to Governor Corzine to complain that Weymouth Township has planned for twenty-five years and now have been told we have all this added build-out is not fair.

Benish indicated that the Department of the Interior is the agency which is in control of the Pinelands Commission which takes all appeals out of the local and state representative’s hands.

Benish asked the other Committee Members if they had been present at any Pinelands Commission Meetings or public hearings where testimony had been given supporting the views of communities like ours. No one said they had. Benish asked the Clerk to draft a letter to Weymouth Township Land Use Board Members to solicit their thoughts in regard to the Pinelands amendments and clustering rules.

Motion by Benish, seconded by Messina , that Resolution #27-2009 in opposition to Senate Bill #2577 and Assembly Bill #3772 be adopted and distributed as indicated on the Resolution.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the Pinelands Municipal Council Meeting Report submitted by Michael Hogan be approved as distributed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

CORRESPONDENCE:

1. The Oaks of Weymouth Re: Emergency Shelter Plan and Housing Count

Motion by Benish seconded by Messina , that the Correspondence for the month be acted upon as stipulated by the Township Committee and filed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Vouchers be approved and payment rendered.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

OLD BUSINESS:

Motion by Benish, seconded by Messina that Weymouth Township Ordinance #479-2009 be given its Second Reading by Title.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

AN ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK

Motion by Benish, seconded by Messina , that the Public Hearing for Ordinance #479-2009 now be opened.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

The Township Clerk briefly explained to the public that this particular Ordinance is introduced each year prior to the completion of the Municipal Budget in the event that it becomes necessary to budget over the CAP.

There were no other questions from the public at this time.

Motion by Benish, seconded by Messina , that the Public Hearing for Ordinance #479-2009 be closed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that Ordinance #479-2009 be finally adopted.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

A discussion regarding the 2009 Gypsy Moth Program revealed that the Municipality would need to budget at least $10,200. The Committee elected to hold their decision to move forward with this program until after the initial Budget Work Shop when available financing for this project would be more evident.

NEW BUSINESS:

Motion by Benish, seconded by Messina , that the Aerial Mosquito Agreement between Atlantic County and Weymouth Township be approved and executed.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that Resolution 23-2009 Budget Transfer 2008 be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that Resolution 26-2009 Temporary Budget Extension (12% of 2008 Total) be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that the Resolution(s) for Games of Chance permit for Dorothy Volunteer Fire Company be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

A recent inspection of the Post Office Heating Boilers performed by POSHA directed that the devices must either be completely disabled or refurbished to working order. The Township Committee directed the Public Works Director to make the necessary arrangement to have the boilers disabled.

Motion by Benish, seconded by Messina that the Vacation Request submitted for Public Works Laborer, Anthony Cozza be approved.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina , that the request for continuing education – for the Deputy Registrar at a cost of $132.00 be approved.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that approval be granted for the Township Clerk to attend the Annual Spring Conference in Atlantic City on April 27-30^th at a cost of $625.00.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish, seconded by Messina that approval of Blue Light Permit for Joann Balnis be granted.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Mayor Craig indicated that he would contact the personnel from Emergency Management to obtain the lap-top computer which contains the soft-wear to produce our Municipal I.D’s.

Benish congratulated Austin Auger who was the Winner of the Press of Atlantic City, Spelling Bee. The Clerk was directed to send a letter of recognition to Mr. Auger.

Messina and Benish both reported their conversations with various state representatives in regard to the eligibility of Oaks residents to qualify for the Property Tax Reimbursement. The final determination seems to be that they are eligible and their applications will be processed. The person Mr. Benish spoke with was Charles Vellenga at 633-8426.

Chairman Craig informed the public that the School Budget as proposed for this year will produce a 6 ½ cent increase. He went on to explain that the increase is primarily caused by the inflation of the sending district tuition to Buena Regional High School and a flawed formula to compute that tuition.

Chairman Craig asked Township Solicitor Carroll to give a brief update in regard to the ongoing law suits with The Oaks/Soco Ent., stating that an appeal has been filed in regard to the first case and the Pad Fee/Municipal Services Tax issue is scheduled to be heard by the Judge on April 29^th. The Solicitor said he had sent a letter to Christopher Hanlon, Attorney for Soco Ent., to suggest terms for a settlement, but did not have much hope that such a settlement would be forthcoming.

Motion by Benish, seconded by Messina , that the floor be opened to public comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Carla Gibney said that trash along 11^th Avenue between Dorothy and Belcoville is noticeable and should be addressed. Chairman Craig directed the Township Clerk to write a letter to Atlantic County to have the situation taken care of.

Motion by Benish, seconded by Messina , that the meeting be closed to public comment.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the Resolution to move the meeting into a closed session for the purpose of interviewing for the Chief Financial Officer Position be adopted as read.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

CLOSED SESSION: Interview for Chief Financial Officer Position

Motion by Benish seconded by Messina , that the meeting be returned to Open Session.

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina that a Resolution appointing Dawn Gorman to the position of Chief Financial Officer for the Township of Weymouth be adopted and that she be hired for a Salary of $15,000.00 for the year. It is understood that her continuing education credits and the dues for her professional associations will be covered by Weymouth Township .

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Motion by Benish seconded by Messina , that the meeting stand adjourned at 9:05 PM .

Roll Call: Benish-Yes, Messina-Yes, Craig-Yes.

Approved:

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